Executive Assistant

Executive Assistant to the CEO

Painter Marketing Pros is the leading digital marketing agency for painting contractors. We prioritize our client relationships and take pride in our reputation for delivering results. Our services include website development, search engine optimization, paid ads management, organic content creation, consulting, and other similar services. We value hard work, integrity, innovation, and a commitment to full ownership of one’s responsibilities and outcomes.

Job Summary:
The Executive Assistant to the CEO is a pivotal role within Painter Marketing Pros, requiring a highly intelligent and efficient individual who excels at managing multiple high-priority tasks seamlessly. This role demands a proactive approach, exceptional problem-solving skills, and the ability to execute tasks accurately on the first attempt. The ideal candidate will offer robust support to the CEO, facilitating the effective leadership and management of the company through meticulous organization and strategic time management.

Key Responsibilities:
1. Email and Calendar Management: Expertly manage the CEO’s email and calendar with precision, prioritizing commitments to ensure strategic use of the CEO’s time.
2. Travel Coordination: Arrange all elements of travel with attention to detail, from booking flights to preparing comprehensive travel itineraries, ensuring all trips are flawlessly executed.
3. Confidential Support: Provide high-level support by performing a full spectrum of administrative duties with the utmost discretion and integrity, handling sensitive information with the highest degree of confidentiality.
4. Meeting Management: Prepare agendas, take meticulous minutes, and diligently track and follow up on action items, ensuring effective execution of decisions.
5. Communication Liaison: Act as the primary communication channel between the CEO and internal and external stakeholders, maintaining clear, concise, and professional exchanges.
6. Project and Event Management: Oversee and manage special projects and events, ensuring superior organization and exceptional outcomes that reflect positively on the CEO and the company.
7. Decision Support: Facilitate informed decision-making by preparing thorough reports, gathering critical data, and conducting insightful research to support the CEO’s strategic planning.
8. Office Administration: Manage the CEO’s office environment efficiently, ensuring all resources are optimally maintained and readily available.
9. Phone Management: Operate the PMP phone, managing inquiries and communications effectively.
10. Document Preparation: Draft, review, and edit correspondence, reports, and presentations.
11. Task Coordination: Collaborate with various departments to ensure tasks are completed accurately and on time.

Requirements:
1. Intelligent and Proactive: Must be highly intelligent, detail-oriented, and able to execute tasks effectively the first time.
2. Technical Proficiency: Skilled in using productivity tools (e.g., Microsoft Office, Google Workspace) and able to quickly learn new software.
3. Confidentiality: Proven ability to handle confidential information with discretion.
4. Organizational Skills: Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
5. Flexibility: Adaptable and capable of managing changing priorities and unexpected tasks.
6. Communication Skills: Excellent verbal and written communication skills with a neutral accent.

Video Application Requirement:
- As part of your application, please record a 3-5 minute video addressing the following questions:
1. Introduction: Briefly introduce yourself and explain why you believe you are well-suited for this role.
2. Key Aspect: In your opinion, what is the most critical aspect of this position?
3. Challenge: Describe a recent challenge you faced in your professional or personal life. What made it difficult, and how did you overcome it?
4. Strength: Identify one area where you excel that distinguishes you from others. Provide an example to illustrate this strength.
Include the link to your video in your application.

Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field.
- At least 3 years of proven experience as an Executive Assistant, preferably in a corporate setting.
- Demonstrated ability to think critically and solve problems effectively.
- Exceptional organizational skills with the aptitude to manage multiple tasks and projects simultaneously.
- Superior written and verbal communication skills.
- Advanced proficiency in Google Suite and modern business communication tools.
- Tactful handling of confidential information.

What We Offer:
- A competitive salary.
- Opportunities for personal and professional growth in a forward-thinking company.
- A dynamic work environment where your contributions are valued and recognized.

Work Environment
- This is a remote role with standard business hours from M-F, 9 am – 6 pm EST.

Reporting
- Will report directly to the CEO

Employment Type
- Full-time

This role is crafted for a highly motivated and capable individual who thrives in a fast-paced, dynamic environment and is committed to excellence in their professional activities. If you are ready to contribute to our executive team's success and drive significant impact, we welcome your application.