Executive Assistant

Job Title: Executive Assistant

Company Overview:
Protego Advisers is a dynamic and innovative Tax & Consulting Firm dedicated to building and protecting the impact entrepreneurs make in our world. With a commitment to excellence and a passion, we strive to make a meaningful impact in the world.

Position Overview:
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will be very comfortable managing multiple priorities, possess exceptional communication skills internally and with clients, and demonstrate the ability to anticipate needs and proactively execute tasks with precision and discretion.

Key Responsibilities:
Calendar Management: Manage complex calendars for multiple executives, including scheduling appointments, meetings, and travel arrangements.
Communication: Serve as the primary point of contact for internal and external communications on behalf of the executives, including phone calls, emails, and correspondence.
Meeting Coordination: Coordinate logistics for meetings, including agenda preparation, meeting room setup, and coordination of materials and presentations.
Travel Arrangements: Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation, ensuring efficiency and cost-effectiveness.
Document Preparation: Prepare and edit presentations, reports, and documents as required, ensuring accuracy and consistency in formatting and content.
Expense Management: Process expense reports, track receipts, and reconcile credit card statements in a timely and accurate manner.
Information Management: Maintain organized filing systems and databases, both electronic and physical, ensuring confidentiality and accessibility of information.
Project Support: Provide administrative support for various projects and initiatives, including research, data analysis, and coordination of cross-functional teams.
Executive Support: Anticipate the needs of executives and proactively provide support, including prioritizing tasks, managing deadlines, and handling confidential information with discretion.
Special Projects: Assist with ad-hoc projects and initiatives as assigned, demonstrating flexibility and willingness to take on new challenges.