EXECUTIVE ASSISTANT

We’re looking for a high-capacity Executive Assistant to support a dynamic founder and business owner who balances leadership of a market-dominant hospitality equipment business with a full, creative personal life. This role will support both the day-to-day business flow and the founder’s personal life—from managing admin and logistics to enabling bigger-picture ideas and systems.

About the Role

No two days look the same here—and that’s the point. You’ll be managing a constant stream of tasks across personal, business, property, travel, and family life. Some weeks it’s reconciling credit cards and chasing insurance claims. Other weeks it’s booking car servicing, coordinating a home renovation, or helping plan a family retreat. The founder is fluid, fast-moving, and highly communicative—with a big creative streak. You’ll need to bring structure, initiative, and calm to match.


What You’ll Be Doing
• Admin & Personal Support
• Manage day-to-day tasks across home and business (appointments, follow-ups, bookings)
• Reconcile expenses, lodge basic insurance and HBF claims
• Coordinate personal logistics (travel, car servicing, appointments)
• Support with errands like mailing, researching purchases, coordinating trades
• Project & Property Coordination
• Liaise with architects, builders, consultants (e.g., for Airbnb renovations)
• Track progress and ensure projects stay on task
• Help capture ideas and bring structure to freeform creative thinking (mind maps, journals, drawings)
• Communication & System Support
• Help manage and organize across multiple channels (email, WhatsApp, WeChat, etc.)
• Create systems for capturing and storing notes and tasks (could be PDFs, Remarkable, cloud folders)
• Act as a central link between business, family, and external contacts
• Business & Leadership Support
• Enter and organize data into systems like Xero
• Support communication and scheduling with the leadership team
• Assist in EO-related tasks and preparation for forums, retreats, and events


Who You Are
• Experienced in being the steady hand behind a fast-moving leader
• You have a solid background in executive support, ideally in dynamic or entrepreneurial environments
• Highly organized but not rigid—you thrive in creative chaos
• Able to translate abstract ideas into concrete tasks and outcomes
• Strong communicator who can keep pace with quick thinking and fast decisions
• Confident with technology and able to build lightweight, effective systems
• Good with people, firm but fair, and emotionally intelligent
• Comfortable supporting someone who blends business, family, and personal life seamlessly

Monthly Salary: PHP45,000

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