EA to CEO

Full job description
The Company is a Brooklyn-based direct-to-consumer startup that offers quality and functional backpacks that reflect how people live and work today. We are on a mission to create lasting change for the greater good. Our company aspires to be the most exciting backpack brand on the planet and is currently TikTok’s biggest backpack brand. This is an opportunity to join an exciting, growing company and make a significant impact.

Company Values.
We enable and support everyone’s creativity. We lead by example. We treat everyone fairly in all we do. We are serious about play.

About the Role
We are looking for an experienced Executive Assistant to join a fast growing company. You should have 10+ years of prior experience managing executives, preferably a CEO. You will be an extension of the CEO, and assist with email drafting, calendar management, project management, and other administrative tasks; this is a crucial role in supporting both the professional and personal aspects of our co-founder’s lives. You will also be responsible for managing other Administrative Support positions, including Administrative Assistants and Office Assistants. This role is ideal if you enjoy working in an energetic environment and streamlining hectic days. You are incredibly organized, a true team-player, and love to provide support to others. This role will report to the CEO, thus, demands a high level of organization, flexibility, and confidentiality.

Primary Responsibilities
Manage professional scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
Manage personal scheduling for CEO, including specific health, home related tasks, and other personal errands such as shopping and coordinating personal events or family gatherings as needed
Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
Be a trusted partner and advisor to the CEO and the Company by attending important meetings and presentation, managing agendas, taking meeting notes, and tracking deliverables to execution
Attending meetings on the co-founders behalf, whether internal or external
Assist with onboarding new team members, planning Company-wide meetings & events, and maintaining Company dashboards that the CEO relies on for decision-making
Provide office management support, including coordinating supplies, cleaners, office assistants, and other ad-hoc needs
Help with other ad-hoc projects, such as data analysis, project management, or wherever else the team may need an extra hand
Qualifications

10+ years of Executive / Administrative support experience
Bachelor’s degree in business administration or related field preferred.
True Type-A personality
Outgoing, friendly, personable, high energy, and approachable
True team player with a desire to enhance company culture
Highly organized with strong communication skills (written and verbal) and emotional intelligence
Creative, collaborative, curious, and innovative thinker
Detail-oriented with outstanding problem solving skills
Impeccable integrity and ethical standards. Ability to handle confidential information with discretion.
Proficient in MS Office, Google Suites, and other administrative software.
Ability to multitask while adjusting to changing priorities. You are comfortable living in the “gray” and understand the need to approach each situation individually
Ability to work 9–5PM ET required
Job Type: Full-time

Benefits:
Health insurance
Work from home
Schedule:

8 hour shift
Monday to Friday
Night shift

Supplemental Pay:
13th month salary

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