Data Entry Specialist

Data Entry Specialist
Remote | Worldwide

ABOUT US:
At Scaling with Systems, we build simple systems that turn strangers into happy clients on autopilot. We are dedicated to driving success through innovation and efficiency. Join our dynamic team and contribute to our mission of delivering exceptional results.

ROLE:
As the Accounts Receivable Reconciliation Specialist at Scaling with Systems, you will be responsible for completing a full accounts receivable reconciliation for 2024. Your primary task will be to create invoices in HubSpot for all expected payments and cross-reference transactions in Stripe to ensure accurate payment tracking. This project must be completed by the end of Q1 2025, with the potential for the role to transition into a full-time Billing Assistant position.

RESPONSIBILITIES:
- Create and reconcile invoices in HubSpot for all payments due in 2024.
- Review and cross-check Stripe transactions to confirm payment status.
- Mark invoices as paid or unpaid based on available data.
- Identify and document discrepancies in payment records.
- Work closely with internal teams to resolve billing inconsistencies.
- Provide a final report on outstanding invoices and missing payments by the end of Q1 2025.
- Assist in optimizing and systemizing billing and reconciliation processes for efficiency.

QUALIFICATIONS:
- Experience in accounts receivable reconciliation, billing, or finance administration.
- Strong proficiency in HubSpot (or similar CRM for invoicing) and Stripe (or similar payment processors).
- Excellent attention to detail and ability to work with large datasets.
- Strong analytical and problem-solving skills.
- Proficiency in Excel/Google Sheets for financial tracking.
- Ability to work independently, meet deadlines, and maintain accuracy under time constraints.
- Effective communication skills to collaborate with internal teams.

MEASURES OF SUCCESS:
- 100% reconciliation of 2024 accounts receivable by March 31, 2025.
- No outstanding discrepancies left unresolved.
- Accurate invoice tracking in HubSpot, fully aligned with Stripe data.
- Successful documentation of findings and improvement recommendations.
- Potential transition into a full-time Billing Assistant role based on performance.

HOURS:
- The company operates in Eastern Standard Time.

SALARY:
- Between $3-4/hr, to begin with.

BENEFITS:
- Work-life balance by working 100% remotely from anywhere.
- All expenses paid company retreats and client masterminds.
- Generous and flexible paid time off.
- Paid holidays and sick days.

SCALING WITH SYSTEMS CORE VALUES:
The right person for this role will embody our core values:

1. Client-Centric – We prioritize the success of our clients in every decision.
2. Simplification and Systemization – We create simple, repeatable systems for efficiency.
3. Extreme Ownership – We take full responsibility for outcomes, eliminating excuses.
4. Radical Transparency – We build trust through open and honest communication.
5. Speed, Experimentation, and Execution Without Compromising Accuracy – We move fast, iterate, and refine quickly.

If you're ready to play a critical role in our financial accuracy and efficiency, apply now!