Chief of Staff | Virtual Executive Operations Manager

Chief of Staff | Virtual Executive Operations Manager
Remote | Full-Time | Long-Term Role
Salary: $1,000 – $1,250 per month (Based on experience)
Work Hours: Flexible but must have at least 4 hours overlap with U.S. Eastern Time

About the Role
We are looking for a high-level Virtual Assistant (VA) to act as Chief of Staff for our growing business. This is NOT an entry-level VA position—this role requires strong leadership, project management, hiring experience, and exceptional organizational skills.

As our Chief of Staff, you will manage business administration, hire and oversee other VAs, and ensure smooth operations across different areas such as bookkeeping, community management, and course creation. Your mission is to remove bottlenecks and keep the business running efficiently while ensuring all tasks and projects are completed on time.

Who This Role is For
You have 3+ years of experience as a Virtual Executive Assistant, Chief of Staff, or Operations Manager.
You have experience hiring, managing, and leading remote teams.
You are highly organized, detail-oriented, and can create systems & processes to streamline operations.
You are resourceful and can solve problems without waiting for instructions.
You have excellent English communication skills (written and verbal).
You can handle high-level administrative work, manage multiple priorities, and work under minimal supervision.
You have experience with project management tools like Trello.
You are tech-savvy and comfortable with tools like Slack, Google Workspace, Loom, and QuickBooks.

Responsibilities
Manage Daily Operations – Oversee calendars, schedules, email management, and business workflows.
Hire & Manage a Team of VAs – Source, interview, and onboard new VAs for bookkeeping, community management, and content creation.
Ensure Team Productivity – Set up KPIs, SOPs, and workflows to ensure efficient work and accountability.
Systemize & Automate Processes – Create standard operating procedures (SOPs) and improve operational efficiency.
Project Management – Track and oversee tasks to ensure deadlines are met.
Handle High-Level Communication – Act as the first point of contact for internal team members.
Problem-Solving & Decision-Making – Identify bottlenecks and implement solutions proactively.

Preferred Experience (Not Required but a PLUS)
Experience managing an online community (facebook and WhatsApp Admin) or mastermind.
Knowledge of financial tracking and bookkeeping tools (QuickBooks).
Experience in course creation or online business operations in Kajabi

How to Apply (READ CAREFULLY – Applications That Ignore This Will Be Rejected)
If you are interested in this role and believe you are a great fit, follow these exact steps:

1. Subject Line: “I am Your Next Chief of Staff - [Your Name]”
2. Answer the following in the body of the email (DO NOT attach a resume):

-Why are you the perfect fit for this role? (3-5 sentences)
-Describe a time you successfully managed a remote team.
-What tools have you used for project and team management?
-What would be your approach to hiring a bookkeeper VA for this company?

3. Attach a link to a one-minute Loom video introducing yourself and explaining why you're the right person for this role.
Send your application to: admin@dustinbaldwin.net

Why Work With Us?
100% Remote Work – Work from anywhere!
Long-Term Role – We are looking for someone who wants to grow with us.
Career Growth – Opportunity to take on more responsibility and leadership.
Performance-Based Bonuses – Earn more as you excel in your role.