Chief of Staff (Part-Time ? Full-Time)

Start at 25 hours/week
Monday–Friday, 6:00–11:00 AM PST (GMT -8)
Pay: $8–$12/hour depending on experience
$1/hour raise after 30 days
$2/hour raise annually (capped at $20/hour)
Start Date: Immediate

Growth Path
Month 1: Prove yourself, then move to full-time (40 hrs/week)
Month 6: Take over inbox/calendar, lead recruiting, own team ops
Month 12: Manage junior team, run internal systems
Beyond: More leadership, more autonomy, capped at $20/hour

We’re hiring a proactive, digitally fluent Chief of Staff to work directly with the CEO of two fast-growing agencies: one focused on B2B lead generation, the other on podcast production.

This is a high-responsibility, high-urgency role for someone who thrives on clarity, ownership, and Upgrade to see actual infontum. Each day starts at 6:00 AM PST with a short check-in—then you’re expected to jump straight into execution. This role will scale quickly for the right person.

What You’ll Own
Project & Workflow Management

Keep Monday and Notion organized, streamlined, and current

Track podcast timelines, assets, and publishing deadlines

Turn voice notes and transcripts into clearly tagged, dated, and assigned tasks

Build SOPs, document processes, and keep everything neat and usable

Reporting & Accountability

Collect performance data from the social, lead gen, and ops teams

Follow up with teaUpgrade to see actual infombers to fill gaps

Compile a clean, weekly report with insights

Track OKRs and flag risks before they become issues

Admin & Ops Support

Manage admin access across tools and platforms

Assist with hiring, onboarding, and internal training

Tag and organize expenses

Learn and apply admin-level AI tools to improve efficiency

Give candid, helpful feedback to improve performance across the team

Daily Flow
6:00 AM PST – Daily call

Top 3 priorities

Weekly goals update

Blockers

Suggestions for improvement (optional)

By 8:00 AM PST – Loom update (screen share) showing early progress
You’re expected to work with focus and urgency during your full shift (6–11 AM PST)

You Bring
Elite-level organization

Fast action with zero reminders

Ownership mindset—you finish what you start

Ability to go deep—clarify ambiguity and propose next steps

Speed and confidence with digital tools

Resourcefulness—you reach out to support, not the CEO

Clear, clean, professional documentation

Willingness to give (and receive) candid feedback

Not a Fit If You...
Need to be reminded twice

Say “I don’t know” without trying to find out

Wait for permission before taking initiative

Get overwhelmed by fast-changing tools or systems

You’ll Know You’re Crushing It When...
Nothing slips through the cracks

You act fast without being chased

You think ahead and solve problems before they appear

Your systems help the team move faster

You feel challenged, trusted, and excited by the work

How to Apply
Send a 1-minute Loom video (on camera) sharing:

Why this role fits you

A system you’ve built that made a company run better