C- Level Executive Assistant (Remote - fixed graveyard EST shift)

Are you an experienced Executive Assistant looking to step up into a dynamic, fast-paced environment? Our Sales & Education Department is seeking a dedicated and highly organized C - Level Executive Assistant to streamline operations and enable our team to focus on driving growth. If you're a proactive problem-solver with a keen attention to detail and a strong sense of urgency, we’d love to meet you!

Job Summary:
As the C- Level Executive Assistant, you’ll play an essential role in supporting our Sales and Education Department with a wide array of administrative tasks, from managing calendars and arranging travel to preparing documents and client communication. Your work will be instrumental in ensuring the team’s success, helping us meet our ambitious goals and provide an outstanding experience for our clients.

Key Responsibilities:
Provide direct administrative support to the Director and team members in the Sales and Education Department.
Schedule meetings, manage calendars, and coordinate meeting logistics, ensuring seamless operations.

Maintain and update records, databases, and CRM systems, facilitating accurate reporting and data accessibility.
Organize travel arrangements, including itineraries and accommodations for team members.

Assist with preparing and formatting proposals, contracts, and customer communication materials.

Respond to client inquiries and direct them to the appropriate team member, ensuring timely and professional responses.

Support team events, trainings, and tradeshows by managing logistics and coordinating materials.

Track sales targets, generate performance reports, and assist with other general administrative tasks to support the department’s success.

Qualifications:
Proven experience as an Administrative Assistant for a minimum of 5 years or in a similar role, ideally in Sales , Operations or fast-paced corporate environment.

Proficient in G Suite, Asana, HubSpot, Shopify, Ring Central and other relevant software tools.

Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.

Strong written and verbal communication skills, with attention to detail and multitasking capabilities.

Comfortable working independently and as part of a team in a dynamic environment, with flexibility for occasional weekend or holiday support.

Demonstrated discretion when handling confidential information.