Buildium Software Bookkeeper / Property management

Position: Remote Data Entry Bookkeeper (Full-Time)
Availability:
Must be available from 9 am - 5 pm Central Standard Time.
On-call availability as needed (overtime paid).
No work or communication required from Friday night to Saturday night.
Must not engage in other remote jobs during working hours.
Key Responsibilities:
Daily Data Entry & Bookkeeping:
Accurately and promptly enter financial transactions into Buildium software.
Keep records up-to-date and reconciled regularly.
Follow up daily on unpaid rents until they are collected.
Produce bi-weekly reports from Buildium, with detailed tenant notes.
Contact tenants via call, email, or text using provided software.
Bill Management & Report Logging:
Manage bill processing, tracking, and ensure timely payments.
Generate and maintain detailed logs for financial transactions and billing per building and maintenance request.
Create weekly invoicing between companies.
Set up distributions to all owners.
Organize and track tenant utilities and accounts.
Input shared account information for reimbursement purposes.
Rent Roll Management:
Track payments, update records, and ensure accuracy of tenant ledgers.
Resolve discrepancies and outstanding issues proactively.
Collection Emails:
Send and follow up on collection emails to tenants with overdue payments.
Maintain a professional, courteous approach to encourage timely payment.
Tenant Updates & Evictions Support:
Assist with updating tenant information.
Prepare documentation and correspondence for eviction processes.
Qualifications:
Proven experience in bookkeeping, data entry, and rent roll management.
Proficiency in Buildium or Appfolio software, or similar financial management tools.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills for tenant interactions.
Ability to work independently with minimal supervision.
Familiarity with billing cycles and financial reporting.
Work Arrangement:
Remote position requiring a home office setup with a reliable internet connection.
Flexible schedule with availability to meet business needs.
Must communicate via WhatsApp during working hours and sometimes outside of working hours
Non-negotiables:
Must be familiar with Buildium software or willing to self-learn via video tutorials.
Raises and bonuses are based on performance.
Application Requirement:
Submit a 5-minute screen-sharing video explaining your proficiency in Buildium or Appfolio.
Desired Traits:
Fluent in English with strong communication skills.
Quick responder, organized, and detail-oriented.
Ability to multitask with a can-do attitude.
Ensure financial reports are completed within 7 days.
Hold the team accountable for billing and maintenance documentation.
Additional Responsibilities:
Ensure every maintenance request is logged and associated with a bill.
Input and document maintenance requests in Buildium, closing them upon completion.
Performance Goals (Within 3 Months):
Update backlog.
Ensure all financial reports are closed within 7 days.