Behind-the-Scenes Rockstar (Virtual Assistant)

Love organizing, problem-solving, and keeping things running smoothly?
Do you thrive behind the scenes, making sure everything is in place while helping mission-driven businesses grow? If so, you might be the Behind-the-Scenes Rockstar we’ve been searching for!

At My Nonprofit Advisor, we empower nonprofits to maximize their impact. Whether it’s helping organizations secure funding, streamline operations, or engage with their communities, we’re dedicated to making a difference. But we can’t do it alone!

That’s where you come in.
We’re looking for a proactive, detail-loving, tech-savvy Virtual Assistant to help keep everything organized and efficient. If you love creating order out of chaos, learning new skills, and taking ownership of your work, keep reading!

What You'll Be Doing
No two days will be the same! You’ll play a key role in keeping our operations smooth and seamless by handling:
? Day-to-Day Responsibilities:
CRM & Project Management in ClickUp – Keeping tasks, client info, and workflows organized.
Organizing and maintaining online files (Google Drive).
Ordering welcome gifts for clients.
Managing client documentation (collecting onboarding files, saving, organizing).
Client prospecting & research.
Filtering and prioritizing incoming emails across multiple inboxes.
Designing branded materials in Canva.
Creating and updating process documentation.
Researching and pitching for podcast opportunities.
Conducting grant research.

? Occasional Tasks:
Social media management.
Travel planning.
Website updates & maintenance.

Email marketing support.
Calendar management.
Additional research tasks as needed.

What We're Looking For
???? Must-Have Qualifications
? ClickUp experience – You know how to manage tasks, workflows, and automation inside ClickUp.
? Canva experience – You can create polished, on-brand designs quickly.
? Tech-savvy & adaptable – You pick up new tools easily and love working with different software.
? Excellent written & verbal communication skills (English).
? Innate curiosity & love of learning – We’re always growing our skills here, and we want you to do the same!
? Highly organized & detail-oriented – You love keeping things in order and ensuring nothing slips through the cracks.
? Proactive & independent – You take initiative and solve problems before they happen.

? Nice-to-Have Qualifications
? AI experience – Familiarity with AI tools (e.g., ChatGPT, Midjourney) for productivity and content creation.
? Make or Zapier automation skills – Experience setting up workflows to streamline operations.
? Nonprofit experience – Familiarity with nonprofit operations, fundraising, or grant writing is a bonus!

???? This Role Might NOT Be for You If...
? You need strict supervision to stay on track. This role is for self-starters who take initiative.
? You prefer a rigid work structure over a flexible, ever-evolving role.
? You’re not comfortable learning new tools and systems—we’re always leveling up here!

Why You’ll Love Working With Us
? Growth Without Limits – Want to learn new tools, improve your skills, or dive into a new area? We support growth with access to courses, training, and mentorship. If you love learning, you’ll thrive here!
? A Role With Variety & Impact – From client prospecting to Canva design, no two days are the same. You’ll have the freedom to take ownership of projects and directly contribute to our mission.
? Work That Fits Your Life – Flexible schedule, remote work, and autonomy to get things done on your terms.
? Supportive & Fun Team Culture – We’re all about collaboration, encouragement, and making work enjoyable (yes, GIFs included).
? Paid 3-hour test project – We believe in the right fit, so we’ll start with a small project before diving in.

Compensation & Contract Details
???? Hourly to start, then transition to a fixed monthly payment.
???? Long-term, independent contractor role.

How to Apply
???? Sound like your dream job? We’d love to meet you! Apply below and tell us what excites you most about this opportunity.