Automation & Operations Assistant

Automation & Operations Assistant

We are one of the leading companies online and have changed thousands of lives. We are looking for a highly technical, resourceful, and execution-focused Automation & Operations Specialist to join our fast-growing online educational company. This is not a simple virtual assistant role. We need someone who can set up and manage automation, optimize workflows, execute operational tasks, and handle administrative duties with precision.

This role is for someone who is fast, proactive, detail-oriented, and capable of figuring things out without constant guidance. If you are someone who takes ownership, learns quickly, and enjoys working in a dynamic environment, this may be the right opportunity for you.

Responsibilities

Automation & Tech Systems

Set up, manage, and improve automation processes using Zapier, API integrations, Slack, Go High Level, and other automation tools.

Optimize and streamline business operations to reduce manual work and increase efficiency.

Troubleshoot technical issues and create solutions independently.

Operations & Administrative Tasks

Manage schedules, documents, and business processes to ensure smooth daily operations.

Oversee task tracking and project execution using Asana.

Handle email and document management, ensuring organized record-keeping and clear communication.

Client & Team Communication

Maintain fast and clear communication with clients and teaUpgrade to see actual infombers.

Collect payments when necessary and ensure proper follow-ups.

Assist with client onboarding and support by providing structured guidance.

Execution & Growth

Take initiative on extra tasks as needed to support business growth.

Learn and implement new tools and systems quickly.

Work efficiently under minimal supervision, focusing on problem-solving and execution.

Requirements

Proven experience in automation, operations, and administrative work.

Fluent in written and spoken English. Communication must be professional and clear.

Proficiency in Zapier, Asana, Go High Level, Slack, and Google Workspace.

Strong problem-solving skills and ability to learn new software and tools quickly.

Highly resourceful and able to take ownership of tasks without micromanagement.

Organized, detail-oriented, and capable of managing multiple responsibilities efficiently.

Fast communicator who can handle a dynamic work environment and adapt to business needs.

How to Apply

To ensure we hire the best candidate, we have a three-step application process:

Submit Your Application – Fill out this form and answer all questions in detail - Upgrade to see actual info/forms/d/e/1FAIpQLSeIg7AXPYEb8s7vTY2MiHzN-ffvWEZJ05cZZksTXySOAlWrSg/viewform?usp=sharing

Complete a Short Test Task – If selected for the next round, you will receive a small automation or operations-related task to complete within a set timeframe.

Final Interview & Paid Trial – The best candidates will be invited to a final interview and a short paid trial period to assess fit and performance.

We are only looking for individuals who are serious about this opportunity, take ownership of their work, and are ready to execute at a high level.

Incomplete applications or generic submissions will not be considered. If you are confident in your abilities and want to be part of a mission-driven, fast-growing team, apply now - Upgrade to see actual info/forms/d/e/1FAIpQLSeIg7AXPYEb8s7vTY2MiHzN-ffvWEZJ05cZZksTXySOAlWrSg/viewform?usp=sharing

Cheers!