Assistant to the Chief of Staff

We are looking for a dependable, results-driven part-time Virtual Assistant that thrives working in start-up environments and is well versed in providing administrative support. The ideal candidate for this role is trustworthy and has a track record of operating with a sense of urgency, excelling independently with ambiguous tasks, prioritizing effectively, staying organized, and demonstrating flexibility with their work hours (providing support when needed in the evenings and some weekends). This is a critical position that will have a lot of autonomy in an effort to help optimize for the efficiency and accuracy of our operations.

The Virtual Assistant will provide significant support to the organization and requires a high level of resourcefulness, administrative skills and excellent communication skills.

Key Responsibilities:
• Calendar Management: organize/schedule meetings, appointments, and events, ensuring smooth coordination of executive calendars
• Email Management: monitor and organize email inboxes, responding to and prioritizing messages as needed.
• File Management: organize and maintain digital files, ensuring easy access to necessary documents
• Travel arrangements (domestic and international); air, hotel and car arrangements
• Bookkeeping (QuickBooks Online)
• Create presentations and documents
• Perform other related projects and duties as assigned

Requirements:
• At least 1 year of experience in a virtual assistant role
• At least 1 year of experience working in Google Suite, MS Office Suite and QuickBooks Online
• Excellent command of the English language, both spoken and written
• Demonstrates a sense of urgency, responsiveness, and awareness of tasks and priorities
• Embrace a startup mentality by being reliable, adaptable, proactive, and ready to take on diverse responsibilities to contribute to the growth and success of the company
• High-speed internet connection and reliable computer equipment
• Must be available to work during business hours: 8:00 am – 5:00 pm Central Time Zone (UTC/GMT -5 hours), Monday - Friday

Candidates may be asked to complete brief assessments so that we can get an understanding of your competencies with the above-mentioned skills.

While this position is initially offered as part-time (after a 90-day probationary period), there is a potential for it to develop into a permanent, full-time position within the company, depending on performance and the company's needs. If you would like to join an entrepreneurial, early-stage company that has growth potential, we encourage you to apply and become a part of our growing team.