Administrative/Executive Assistant Virtual Assistant

The Administrative/Executive Assistant Virtual Assistant role is a contract position.

About Us:
Elise Buie Family Law Group is a dynamic and compassionate law firm committed to transforming family law through innovative solutions and deep empathy. Our team thrives on excellence, integrity, and a growth mindset. We are looking for a gritty, detail-oriented administrative team member who is ready to jump in, support our team, and help us achieve our mission.

Position Overview:
We are looking for an experienced and self-driven Administrative Team Member to provide critical support to our family law team. This is a fast-paced, detail-oriented role where strong organizational skills, an ability to manage multiple priorities, and excellent communication are key. You will assist with everything from calendar management to vendor relationships, making sure our internal operations run smoothly and effectively.

As a key player in our team, your role will be crucial to ensuring deadlines are met, meetings are scheduled efficiently, and the team has the resources they need to provide the best possible service to our clients. If you are someone who thrives on keeping things organized and working collaboratively, this is the perfect opportunity for you!

Key Responsibilities:
Calendar & Scheduling: Coordinate and manage detailed calendars for team members, scheduling internal and external meetings and appointments, ensuring details are organized.

Administrative Support: Provide general administrative support, including filing records, sorting mail, and managing office supplies.

Communication: Serve as a liaison between vendors, clients, and internal team members, ensuring smooth communication and timely follow-ups.

Vendor & Contractor Management: Maintain relationships with vendors and contractors, ensuring timely payment and adherence to deliverables.

Onboarding & Off-boarding: Assist with the onboarding and offboarding processes for team members, ensuring tasks operate seamlessly.

Process Improvement: Identify opportunities for improving office management processes and implement new systems to improve efficiency.

Team Support: Assist the full team with scheduling, preparing documents, and supporting various detail-oriented administrative tasks as needed.

Confidentiality & Compliance: Maintain confidentiality and adhere to minimum standards of care, legal standards, and firm policies.

Qualifications:
At least 2 years of executive assistant or other administrative experience, preferably in a law firm or fast-paced environment.
Proven experience managing calendars, scheduling meetings, and meeting tight communication and task deadlines.
Strong communication skills—both verbal and written—with the ability to build rapport with a variety of people.
High level of emotional intelligence with the ability to navigate complex interpersonal dynamics.
A detail-oriented mindset with a focus on accuracy, follow-through, and consistency.
Ability to work independently, as well as collaboratively as part of a remote team.
Experience with Dropbox, MS Office 365, Slack, and video conferencing tools (Zoom, etc.) is preferred.
Experience with Clio or similar legal software is a plus.
Strong problem-solving skills and the ability to adapt in a fast-paced environment.
Must pass a background check and have reliable internet and phone access.
Who You Are:
You are gritty and determined—when something needs to get done, you find a way to make it happen.
You thrive on being detail-oriented and making sure no task is left incomplete.
You communicate clearly and effectively, ensuring everyone is on the same page.
You are proactive, looking for ways to improve processes, and are not afraid to suggest new ideas.
You are a team player with a positive attitude, ready to support your colleagues, and work together to achieve team goals.
Why Join Us?
Meaningful Work: Be part of a team that is transforming family law with compassion and innovation.

Growth & Learning: We believe in constant learning and professional growth, and we will support you in your journey.

Work-Life Balance: We offer flexible work arrangements to ensure a healthy work-life balance.

Team Environment: Join a supportive, collaborative, and mission-driven team that values radical candor and personal development.

If you are ready to bring your administrative skills to a team that values integrity, compassion, and growth, we would love to hear from you. Apply now to join the Elise Buie Family Law Group and help us make a positive impact on the families we serve.

How to Apply: Please complete the application form and select "Virtual Assistant" as the role you’re applying for. Additionally, submit your resume, highlighting the relevant skills we’re looking for. If we believe you’re a good fit, we will reach out to you. Thank you!

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