Administrative assistant to a Realtor in Canada

Send a PDF version of your resume to Upgrade to see actual info and change the subject line to "I am your Perfect Candidate"

In the same email, include a video of yourself sharing the top 5 things about your personality, skills and/or past work experience that you feel are critical to support a real estate agent's business.

These are the standards a well-above average performer will maintain or exceed:

* Follow, implement, improve, and manage all systems for sellers, buyers, lead generation,
database management, information management, and back-office support
* Coordinate the purchase, installation, and maintenance of all office equipment
* Be the first point of contact in handling client inquiries or complaints
* Check in with clients on a weekly basis, keep listing agent up to date with communication
* Execute Client Touch Program (communicate weekly with Marketing Coordinator on
material to use)
* Improve Action Plans on CRM systems to make sure they are running at the highest level to
service our clients and agents
* Create and print marketing material (Feature sheets, etc.)
* Create and monitor a client care referral system
* Maintain, research and create content for Social Media channels

Essential duties and responsibilities:

* System implementation, improvement, and management
* Information management
* Oversight of contracts through closing
* Customer/Vendor relations
* Social media updates, manage and upkeep

Communications/Interactions:

* Team Leader – daily/weekly (as necessary)
* Agent Team – daily/weekly (as needed)
* Buyers/Sellers/Vendors – as appropriate, mostly daily

Knowledge/Skills:

* Strong written and verbal communication skills
* Fast learner
* Exceptional organizational and project management abilities
* Great ability to focus
* Concerned about doing things the right way
* Calm under pressure
* Learning based
* Service-based attitude
* Proven ability to succeed
* Ability to work with limited supervision
* Tech oriented
* Social media proficient (YouTube, Facebook, Instagram, Linkedin, Twitter, TikTok, Google Business, etc)
* Is familiar with Canva and is excited to learn other marketing platforms required

****We recommend that you read the entire job posting before applying!!!****

You are... (and your colleagues know that you are):

*Meticulous in all of your work. Your passions include dotting all "i's" and all crossing all the "t's".
*Clean. Your desk is so clean and tidy that they aren't even sure you showed up at work
today?! (but you did!)
*Kind. You treat everyone in the office like they may one day be your boss. Regardless of their title or salary, you treat them politely, professionally, smile and make eye contact when speaking to them.
*An effective communicator. You write emails and communicate with colleagues and clients in a way that would make your parents proud.
*Efficient. You are the go-to person when anything needs to be streamlined, organized and made more efficient. You have a keen ability to get from point A to B with the least amount of zigging and zagging possible.
*Energetic. You bring a high level of energy to your work. You can work quickly and somehow not make any mistakes.
*Honest. But IF you do make a mistake, you own it, correct it and learn from it. Positive. You form positive relationships with colleagues and clients. You may not be supper "bubbly," "Chatty Cathy" or an "influencer," however, people immediately sense that you are dependable, trustworthy and consistent.
*Flexible. While you're not the one to create chaos... you are able to work efficiently while it surrounds you and are able to lasso it in like a seasoned cowboy (or cowgirl). Heads up: real estate agents are known to be "fly by the seat" type personalities...
*Structured. You've been coloring "inside the lines" all your life. You prefer not to break rules and quite enjoy order and predictability. BUT you're fun! Boring people who don't think these 12 bullets are the funniest thing they've read all day should not apply.

Your best friend or significant other knows that:

*You always arrive 5-10 minutes early at a restaurant, or worst-case scenario... on time.
*You have a plan B, C and D... in case plan A doesn't work out.
*Even though you may have left school long ago, you're a lifelong learner. You've always got some self-improvement or other non-fiction book, TEDTalk or podcast on the go.
*You're trustworthy... their secrets are safe with you.
*You were the "responsible one" between the two of you during your high school and
college years (and that you still are).
*Your most-viewed videos on YouTube relate to personal organization including how to file things alphabetically and color coordinate everything in your life.
*You keep track of everything. Excel charts are one of your favorite

Your cover letter should tell me four things: 1. Why are you such a good hire 2. Describe the last 2 bosses you had and why you loved and hated working for them 3. Tell me your ideal employment situation 4. Tell me about the first job you ever had, what you did, how long you had the job.

GOOD LUCK!!! :)