Administrative Coordinator - Brain Injury Clinic

We are looking for a reliable Administrative Coordinator for our Post-Concussion and Brain injury Clinic!!

APPLY TO THIS LINK BELOW:
https://jobs.janiehealth.com/jobs/70889-administrative-coordinator-ph

About the Position:

Join our dynamic team as a Administrative Coordinator, where you’ll play a vital role in delivering exceptional care to our patients. We’re seeking a compassionate and proactive individual who can implement feedback from patients and staff to enhance our treatment quality. You'll lead initiatives to ensure each patient receives personalized care while adapting to the evolving needs of our clinic. If you're passionate about improving patient experiences and thrive in a collaborative environment, we want to hear from you!


Primary Responsibilities:

Coordinate office activities to ensure efficiency and compliance with company policies.
Support smooth clinic operations and contribute to sustainable growth.
Become proficient in HubSpot for task management and communication.
Respond promptly to emails and manage records requests from various sources.
Facilitate patient referrals and follow-up communications.
Handle documentation, including saving reports and updating patient files.
Prepare patient lists and check balances for upcoming appointments.
Maintain accurate SOAP notes and resolve any discrepancies.
Process new patient paperwork and ensure completeness in HubSpot.
Create and send necessary letters, including medical necessity and referrals.
Collaborate with the PCC team to share confirmed patient information and other requests.


Requirements:

BSc/BA in office administration or related field preferred.
2 years of experience in an office administration or assistant role.
Detail-oriented with familiarity in office management and basic accounting principles.
Professional demeanor with strong communication and interpersonal skills.
Organized, able to manage multiple projects and meet deadlines.
Willingness to learn and adapt in a fast-paced environment.
Committed to team goals and open to feedback for continuous improvement.

Helpful Skills & Experience:

Additional qualifications or certifications in secretarial studies will be an advantage.
Speaks English perfectly with little accent.
Familiarity with Hubspot CRM, QuickBooks, and Microsoft 365 is a plus.

APPLY TO THIS LINK BELOW:
https://jobs.janiehealth.com/jobs/70889-administrative-coordinator-ph