Administrative Assistant for Fitness Business (AVS062)

We are looking for a highly proactive, organized, and assertive Virtual Assistant to support the daily operations of our dynamic fitness business. The ideal candidate will have experience in the fitness industry, a passion for health and wellness, and a strong ability to manage schedules, coordinate client interactions, and oversee essential administrative and marketing functions. This role requires someone who thrives in a fast-paced environment, takes initiative, and ensures smooth day-to-day operations while enhancing client engagement and studio efficiency.



JOB DESCRIPTION:

Schedule & Operations Management: Maintain class and instructor schedules, ensuring seamless coordination. Proactively handle last-minute changes due to sick calls and find appropriate coverage.
Client Relations & Customer Service: Conduct regular touchpoints with clients via phone, email, and text to foster strong relationships, improve retention, and address inquiries.
Payroll Processing & Administrative Tasks: Assist in tracking instructor hours and ensuring accurate payroll processing. Manage documentation and essential admin work to support studio operations.
Marketing & Event Coordination: Oversee event calendar, ensuring all outreach and promotional activities are scheduled and executed effectively.
Social Media Coordination: Work alongside the marketing team to schedule, post, and engage with content across social media platforms, keeping the brand active and engaging.

Ideal Candidate Profile:

Experience in the fitness industry (as a trainer, group class coordinator, or fitness admin) is highly preferred.
Proactive and assertive personality—able to take charge, anticipate needs, and solve problems before they arise.
Strong communication skills—comfortable making calls, following up with clients, and engaging in customer service interactions.
Organizational powerhouse—able to manage schedules, juggle multiple responsibilities and ensure smooth operations.
Tech-savvy—familiar with scheduling software, payroll processing tools, and social media management platforms.
Marketing and event coordination skills—able to support outreach efforts, keep events on track, and ensure a strong brand presence.


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Thank you and we look forward to your submission.