Administrative Assistant (Real Estate)

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We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience in real estate administration and possess strong communication and multitasking skills.

Responsibilities:

1. Email Management: Efficiently manage and prioritize incoming emails, responding to inquiries and forwarding relevant messages to appropriate team members.

2. File Organization: Maintain an organized filing system for all real estate documents, including contracts, agreements, and client information.

3. Calendar Management: Coordinate and manage appointments, meetings, and property showings for the team, ensuring efficient use of time and resources.

4. Team Updates: Provide regular updates to the team regarding upcoming appointments, deadlines, and other important information.

5. Client Communication: Assist in communicating with clients, including scheduling appointments, providing property information, and following up on inquiries.

6. Document Preparation: Assist in preparing and editing documents, presentations, and reports as needed.

7. Database Management: Maintain and update databases with relevant information, including property listings, client contacts, and transaction details.

8. Administrative Support: Provide general administrative support to team members, including photocopying, scanning, and faxing documents as needed.

Qualifications:

- Previous experience as an administrative assistant, preferably in the real estate industry.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate management software.

- Excellent organizational and time management skills