Administrative Assistant

Location: Remote (Eastern Standard Time)
Position Type: Full-time
Expected Working Hours: 40 hours/week

About Us
Nova Underground LLC is a rapidly growing underground utility contractor specializing in telecommunication services. We are committed to delivering quality and efficiency in all our projects. As we expand, we seek a dedicated and experienced Administrative Assistant to support our team in managing day-to-day operations. This role is crucial in ensuring smooth administrative processes and maintaining organization. If you’re detail-oriented, highly organized, and eager to contribute to a growing company, we want to hear from you.

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with various data entry tasks and administrative duties. The ideal candidate will ensure accuracy and efficiency in processing operational data, maintaining records, and assisting in routine reporting and clerical functions. This role demands discretion, professionalism, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities
- Perform accurate and timely data entry into operational databases.
- Maintain and update internal records, ensuring data integrity and confidentiality.
- Assist with the preparation of reports, summaries, and documentation.
- Support the team with administrative tasks.
- Verify the accuracy of data entered by cross-referencing with source documents.
- Help with filing, organizing documents, and coordinating with other departments for information collection.
- Prepare reports and presentations as requested.
- Ensure compliance with company policies and procedures when handling sensitive data.
- Perform other clerical and administrative duties as required.

Qualifications
- Bachelor’s degree in Business Administration or a related field.
- Proven experience in data entry, documentation, and administrative support.
- Strong attention to detail and accuracy in data management.
- Proficiency in Microsoft Office Suite and/or Google Suite and PDFs.
- Excellent organizational and multitasking abilities.
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to work independently with minimal supervision and manage deadlines effectively.

Preferred Skills
- Working knowledge of Google Sheets or Microsoft Excel.
- Prior experience in customer service (outbound calls) is a plus.
- Proficient in communication tools, project management software, and Microsoft Office Suite.
- Exemplary organizational skills with acute attention to detail.
- Exceptional written and verbal communication abilities.

Please submit your application for the Administrative Assistant position through the onlinejobs.ph platform and include your resume. No resume attached will not be entertained. Thank you!