Administrative Assistant

Company: Upgrade to see actual info

Location: Remote (Work PST hours, M-F)

About Us:

Atkinson Landscaping is a dynamic and growing landscape company dedicated to delivering top-notch services. Our commitment to excellence has positioned us as a leader in our field. To support our continued growth, we are seeking a skilled and dedicated Virtual Assistant to join our team.

Job Summary:

We are looking for a detail-oriented and highly organized Virtual Assistant to support our daily operations and help us maintain efficiency as we expand. The ideal candidate will have a strong background in administrative tasks, exceptional communication skills, and the ability to manage multiple responsibilities.

Key Responsibilities:

Job Hour Entry and Bookkeeping (Aspire CRM and Quickbooks Online):

Enter payroll hours daily for 20 employees.
Track job hours for 7-10 jobs daily.
Enter transactions in QBO and classify them based on division
Report efficiency numbers on a weekly basis.

Google Drive Organization:

Organize and maintain our Google Drive

Employee Onboarding:

Add new employees to Aspire, WhatsApp, Quickbooks, and other relevant platforms.

Phone Calling (Optional):

Answering incoming calls
Making outgoing calls for AR/AP


Qualifications:

High-speed internet connection.
Fluency in English with excellent verbal and written communication skills.
Ability to work PST hours, Monday to Friday.
Experience with payroll and job hour tracking.
Strong organizational skills and proficiency with Google Drive.
Ability to manage emails and prioritize tasks efficiently.
Experience with employee onboarding processes.
Ability to generate and report efficiency metrics.
Proficient in using CRM's, WhatsApp, and form creation tools.
Experience in the landscape construction industry is a plus.

Skills:

Excellent time management and multitasking abilities.
High attention to detail and accuracy.
Strong problem-solving skills.
Ability to work independently and as part of a team.
Proactive and self-motivated.

The job will start with 20 hours per week but have the ability to go to 40 hours per week as we grow.