Admin Support, Social Media & Creative Content,

I am a busy business executive juggling too many projects in my professional and personal life. So I am hoping someone can help take on some of these things. I have created a long list of skills that would be great, but since I am creating this job from scratch, we can create it together with your strengths. So read the list and be prepared to chat about what you are comfortable taking on and what you are not so we can determine if we would make a good team! I have never had an assistant virtually versus someone in my office so this is new to me and need to be able to rely on you!

We have a flower farm in California and host a lot of tourism groups and school children so social media and creative content is a focus as well as keeping the schedules organized (Notion). updating the website, creating reels from flower photos and videos I take for you, writing blogs, etc. would be some of the tasks this would look like.

In addition, we have a lot of employees and host a lot of internal things like a weekly inter-company newsletter (MailChimp), competitions and fun activities that would require some creativity.

I sit on a few boards so have a lot of meetings so am also looking for administrative help with those meetings like putting together reports, and making sure projects are on track (which may require some nudging as I get sidetracked with other things).

So I would say your day would be a combination of an administrative/executive assistant role as well as a creative content/social media role. Originally, I posted two part-time positions, but I think it makes more sense to have one individual who can address both roles and can jump back and forth based on deadlines, etc.

While I believe this is a full-time individual, we could also fit into a part-time or 3/4 time as well. For the right person, we can make this work! So be very honest with me about your abilities and availability! I am posting this role as both a part-time and also a full-time since we can discuss the hours. Please let me know the hourly rate or salary you are looking for so I can also consider that. I tried this one time, and the individual needed far too much handholding, and it was not helpful to me. I am very comfortable spending time training...but I do need someone who once trained can be relied on.

I envision it would be an hourly rate with target bonuses for successful execution of different projects/tsks.

I look forward to discussing it more and believe it will be a great role and look forward to a mutually agreeable relationship!

-Michelle
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Responsibilities

As an Administrative Assistant some tasks might include:
o Transcribe handwritten meeting notes into digital format. From notes apply deadlines & create reports.
o Manage and organize schedule - calendar appointments and tasks
o Screen & prioritize emails
o Create reports with provided data & ongoing maintenance of reports. Often in Excel & Google docs but other platforms as well.
o Meeting Preparation – agenda, packets. Possibly take notes at meetings.
o Presentation Support – Research & compile information for presentation, create slides & ensure visual appeal.
o Project Managing - coordinate project schedules and deadlines
o Handle general administrative tasks

As a Social Media/Creative Content Support some tasks might look like:
o Develop, schedule & publish creative content across social media platforms aligning with brand voice & target audience.
o Create newsletter in Mailchimp & blogs that link to posts
o Social listening – Monitor online conversations about the brand to identify potential issues.
o Community management – Engage with followers by responding to comments, messages, mentions and foster positive interactions.
o Track key metrics like impressions and monitor outside trends
o Collaborate with our team to develop campaigns & platform optimization
o Handle ongoing social media tasks

Requirements

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) & google Docs.
• Strong typing and transcription skills
• Strong writing skills
• Excellent organizational and time management abilities
• Detail-oriented with excellent communication skills
• Available during some California business hours
• Adaptability – ability to manage multiple projects & deadlines effectively and the flexible to adjust to changing priorities or project
• Maintain confidentiality.
• In depth knowledge with graphic design tools (e.g., Canva) & social media platforms (e.g., Facebook & Instagram)
• Data analysis skills
• Creative thinking & problem solving skills
Scope

• Full-time
• Ability to meet during California time
• Remote position supporting both business and personal tasks
• Direct reporting to business owner