Admin Assistant

Type of employment: Full-time (Remote)
Budget: $8/hour
Shift Schedule: 8am-5pm Mountain time

About the Employer:
Our client specializes in strategic and executive coaching, as well as leadership development training, serving small to mid-size companies across North America. They have a proven track record of helping businesses succeed and grow by mentoring CEOs and executive teams in areas such as people management, strategy, execution, cash flow, and team building. They offer a range of services, including business strategy coaching, workshops, webinars, leadership groups, employee assessments, and process improvement solutions, empowering clients to think strategically and achieve their objectives effectively.

Company core values:
- Win-to-win relationships
- Do what you say
- Be authentic. Be yourself.
- Actively learn
- Be bold.

Objectives of this role:
- Support backend operations and ensure coaches’ tasks are tracked and completed efficiently.
- Assist with launching services and maintaining a well-organized calendar and meeting schedule.
- Proactively send reminders to team members and suggest improvements to optimize current processes.
- Uphold established workflows and procedures.
- Manage basic project tasks and ensure confidentiality.

Responsibilities:

- Track client-related tasks and follow up to ensure timely progress.
- Provide support in launching services and managing basic projects including report creation..
- Send reminders and maintain accountability across team members.
- Handle office tasks such as drafting documents and managing files.
- Use tools like Microsoft Office, SharePoint, and HubSpot to support daily tasks.
- Identify process inefficiencies and propose actionable improvements.
- Organize and manage coaches’ calendars, scheduling meetings efficiently across multiple time zones.

Required skills and qualifications:

- Ability to adapt to a fast-paced environment with shifting priorities.
- Strong multitasking skills with the ability to see the big picture and identify areas for contribution.
- Advanced proficiency in Microsoft Office Suite, including SharePoint, Excel, PowerPoint, and MS Teams.
- Strong organizational and detail-oriented skills.
- Ability to make decisions and take initiative independently.
- Excellent verbal and written communication skills.
- Computer literate with advanced technical skills.
- Strong internet connection and a laptop capable of running antivirus software and Microsoft Office.
- Bold personality, actively contributes ideas, and thrives in a culture that values feedback and open communication.

Preferred skills and qualifications
- Experience in project management.
- Previous exposure to the coaching business industry is an advantage but not required.
- Familiarity with HubSpot basics is a plus.

TO APPLY

1. Kindly go to this link: https://www.careers-page.com/outsource-recruiter-careers/job/L848RXRV
2. Please note that only shortlisted candidates will be contacted.
3. Anyone who does not follow the instructions above and the ones indicated on the form will not be considered.