Accounts Receivable/Payable Assistant

We are hiring an Accounts Receivable/Payable Assistant who is meticulous, organized, and excellent at spotting discrepancies. If you have a keen eye for detail and have experience processing invoices and reconciling payments, we want to hear from you!

Responsibilities:
• Process and reconcile invoices, payments, and financial transactions.
• Maintain accurate records of accounts receivable and payable activities.
• Monitor outstanding balances and follow up to ensure timely payments.
• Perform data entry and update account information in accounting software.
• Communicate with vendors and customers to resolve billing or payment discrepancies.

Qualifications:
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational and time-management skills.
• Effective communication and problem-solving abilities.
• Ability to work independently and collaboratively in a team environment.
• Prior experience in accounts receivable/payable or related field is a plus.

Completion of the following test is required for your application to be considered.

Scenario:
A vendor, XYZ Corp., sent an invoice totaling $3,892.75 for office supplies. Upon review, you notice:
1) The purchase order originally approved was $3,692.75, exactly $200 less than the invoice.
2) The invoice lists a late fee of $200 that was not authorized in the contract.
3) The vendor has already applied a 5% early payment discount on the invoice, which should have reduced the cost.

Questions:
1. What errors do you see in this invoice, and how would you handle them?
2. What would be the correct final payment amount if the early payment discount is applied correctly?
3. How would you communicate this issue to the vendor?


• Applications without answers to this test will not be considered.
• Add the word “Precision” to the message subject line to prove you read the job posting carefully.


Hours are 10 AM - 6 PM Eastern Time.