Accounts Receivable Specialist

Job Summary:
The Accounts Receivable Specialist is responsible for managing all aspects of the accounts receivable process, ensuring timely and accurate billing and payment collection. This role requires strong attention to detail, excellent communication skills, and the ability to build and maintain positive relationships with customers.\

Essential Duties and Responsibilities:
Invoicing:
Generate and send invoices to customers.
Verify the accuracy of invoice details, including materials, hours, and job names.
Ensure invoice copies are high quality and legible.
Payment Processing:
Apply electronic payments to accounts accurately.
Process electronic checks

Account Management:
Maintain and reconcile customer accounts.
Track open balances and overdue payments weekly.
Respond to customer inquiries about billing, balances, and payment timelines.

Customer Communication:
Send statements for all open balances weekly, even if not past due.
Contact customers with overdue payments, including detailed reminders with invoice numbers, dates, and amounts.
Maintain updated notes on all customer interactions in QuickBooks (QB).

Legal Compliance:
File Notice to Owners (NTOs) for new projects, ensuring all required information is submitted.
Support filing liens as necessary with leadership’s approval.

Reporting:
Generate weekly reports on aging accounts, collection goals, and outcomes.
Notify leadership immediately of accounts exceeding 60 days past due or those with collectability concerns.
SOP Updates

Qualifications:
2+ years of experience in accounts receivable or a similar role
Strong understanding of accounting principles and practices
Proficient in Microsoft Office Suite, especially Outlook and OneDrive
Experience with accounting software QuickBooks Desktop
Excellent data entry and keyboarding skills
High level of accuracy and attention to detail
Strong organizational and time management skills
Excellent communication and interpersonal skills
Ability to work independently and as part of a team

USE D-ARS AS SUBJECT. PLEASE DON'T APPLY IF YOU DON'T HAVE ACCOUNTING EXPERIENCE.
Include your CV Link.