Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist
Job Type: Full Time
Work Hours: Monday to Friday, Pacific Time
Salary: $900 - $1300 USD per month

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Essential Responsibilities and Duties:
• Manage and maintain assigned customer accounts, which include Big Box retailers.
• Research and process chargebacks, returns, refunds, freight charges/fines, cost of lost or damaged goods, bad checks, and similar items.
• Reconcile open invoices, chargebacks, credit memos and payments on assigned accounts.
• Process and retrieve invoices, payment remittance, purchase orders, deductions, chargebacks, proof of delivery, etc. via vendor portal.
• Audit customer invoices against purchase orders, research/resolve discrepancies and request approvals from the sales team for deductions.
• Work closely with sales representatives to ensure all co-ops, marketing promos, temporary price reductions, etc. are recorded and processed timely.
• Maintain and document account processes and procedures, payment terms and sales allowances.
• Monitor aging accounts receivables to ensure payments are received timely and accurately applied.
• Process cash receipts into the ERP system and prepare required documentation.
• Process daily deposits through lockbox and banking remote deposit system.
• Process credit card receipts through on-line merchant account system.
• Assist in monthly and annual closings.
• Aid with related special projects, as required.
• Backup EDI invoice processing.


Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience:
• “Big Box” retail experience is a plus.
• Vendor data portal experience is a plus.
• Experience with lockbox, remote deposit, and merchant card systems.
• Microsoft NAV experience is a plus.
• Knowledge, Skills, and Abilities:
• General accounting/bookkeeping skills.
• Attention to detail and highly accurate.
• Good organizational skills.
• Strong time management skills.
• Communication, both oral and written, with internal and external customers at all levels.
• Read and comprehend simple instructions, short correspondence, and memos.
• Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Strong interpersonal skills and ability to work well with others in a team-oriented environment.
• Strong analytical skills and proficiency in using analytics tools to draw insights and make data-driven decisions.
• Excellent communication and relationship-building skills.
• Highly organized and able to manage multiple projects simultaneously.
• Knowledge of the Home Decor industry is a plus.
• Bilingual English/Spanish is a plus.