Accounts Payable (AP) Specialist – Commercial Real Estate

We seek a highly organized and detail-oriented Accounts Payable Specialist to take over a pivotal role within our team. This remote position involves managing the accounts payable cycle, ensuring accurate coding and processing of invoices, and overseeing the company’s AP email account. The ideal candidate will have experience in commercial real estate, be proficient in Yardi Voyager, and excel at maintaining accuracy and efficiency in a fast-paced environment.

Core responsibilities:

Invoice Receipt and Management:
Manage the company email account, sorting incoming emails, and delegating tasks to appropriate team members.
Oversee Yardi’s full-service pay scan system to scan and process invoices efficiently.

AP Coding and Processing:
Accurately code and batch invoices within Yardi for various property level and corporate expenses.
Ensure proper allocation of expenses to relevant accounts, properties, and budgets.
Collaborate with internal teams to address any discrepancies or missing documentation.

Approval Workflow Coordination:
Route invoices through the approval process:
Operational expenses approved by property managers.
Non-operational expenses are reviewed by the company accountant and COO before final approval by the CFO.
Ensure all approvals are completed promptly to meet deadlines.

Vendor Communication and Support:
Serve as the primary point of contact for vendor inquiries related to payment status, account issues, or discrepancies.
Proactively resolve vendor disputes and maintain strong working relationships.

Reconciliation and Reporting:
Assist with monthly bank reconciliations and ensure accurate recording of all AP transactions.
Generate AP reports and provide updates to the accounting team as required.

Experience:
Minimum 3 years of accounts payable experience, with at least 2 years in the commercial real estate sector preferred.

Software Proficiency:
Proficiency in Yardi Voyager is required. Experience with Yardi’s pay scan system is highly preferred.

Skills:
Exceptional attention to detail and accuracy in processing financial data.
Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
Excellent communication skills, with the ability to collaborate effectively with internal and external stakeholders.

Education:
Bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent professional experience

Working hours: (6 AM - 3 PM EST or 5 AM - 2 PM EST)

To apply, please send us your updated resume and rate your proficiency with Yardi Voyager on a scale of 1 to 5, with 5 being the highest.

Good luck!