Accounts Assistant - All rounder

We are looking for a full-time Accounts/ Operations Coordinator with experience in Procurement & Inventory Management. This person will join a team of 6 in the Accounts/Finance team.


This position is open to candidates based in the Philippines only, and it is expected the successful candidate works AEST hours, in a full-time capacity.

The duties and responsibilities will include;

Daily/weekly:
Stock list update
Updating sales tracking; including bookings/ sales/ marketing fund tracker
Action emails from & to our main wholesale partner
Supplier engagement/ external stakeholder engagement
Record PO’s in Xero
Book & track deliveries for AU & NZ
Liaising with warehouse and wholesale partner depots
Generate weekly sales report- including sales/ revenue/ returns/ stock on hand/ projections
Invoices review and payment lodgement.

File Management: Maintain all personal files for the CEO, including but not limited to share information, trust details, property records, and tax information.
Financial Reporting: Monitor and report on personal spending, providing monthly summaries to the CEO.
Travel Coordination: Manage the CEO's travel diary, including scheduling and itinerary preparation.
Log Book Maintenance: Keep an up-to-date log book for the CEO's personal and professional activities.


Monthly:
Reconciliation with wholesale partner
Maintain promo & marketing fund tracker
Sales Reporting: Update and maintain sales reports to ensure accurate and timely data for business analysis
Stock Reconciliation: Conduct monthly stock on hand reconciliation by comparing internal reports with Xero and warehouse data.
High level of administration to ensure all documentation is accounted for
Update Subscriptions tracker

Adhoc tasks/projects:
Liaising with international suppliers
Creating, maintaining & updating our library of processes
Organise international shipments from China to AU, and from AU to NZ


Requirements:
Excellent communication skills & the ability to liaise with external supplies & parties
Experience working remotely with an English speaking company IE UK, USA, Australia, Canada.
Experience in a fast-paced working environment
High level understanding of MS Office, and Google Suite
Ability to handle sensitive information with discretion and maintain confidentiality.
Strong problem-solving skills and attention to detail.


Personal Attributes:
High level of professionalism and reliability.
Proactive and able to work independently with minimal supervision.
Strong interpersonal skills and the ability to work collaboratively with various stakeholders.
Flexibility and adaptability to handle a wide range of tasks and changing priorities.



Preferred but not essential:
Experience with XERO
Ideally similar experience in FMCG, Retail or Logistics


Minimum education level:
Minimum of a bachelor’s degree


Application Process:
Interested candidates are invited to submit their details and conduct a series of Questionnaires.