Accounting Manager for Property Manager

Rapidly growing residential property manager and real estate investment firm, ideal candidate should have prior experience with a growing company that has outgrown current systems and processes around all financial functions and thrives on and has past specific experience identifying and implementing appropriate professional financial functions and processes in a rapid growth environment. This position is NOT one where all systems and processes regarding the financial functions of the company are already in place and is only needed to monitor and manage them day to day, We NEED a candidate to roll up their sleeves, jump in feet first, and identify and implement what we need!! Specific projects/work needed: implementation of cash flow management/forecasting and ultimately proper budgeting processes and systems. More effective A/R and A/P management and processes...Identifying and implementing more efficient accounting system/migration to cloud based platforms etc. Keeping balance sheet updated. Past experience in small to mid size companies that have gone through a process around growth in their path to become a mid to large size company, that have outgrown their prior financial management systems and processes and has demonstrated experience in identifying and taking organization from prior inefficient and outgrown systems and moved the financial management functions to an optimal set of systems, processes, reporting, and management. Helped lead the financial management of the organization from a “seat of the pants” type of management to a proper set of systems, processes and reports. Position shall also have responsibilities for overseeing/managing insurance across entire property and entity portfolio. Continually identifying opportunities for more cost effective solutions. In addition candidate will be responsible, as needed, to handle negotiations on existing contracts, leases etc. including identifying and negotiating improvements and/or better terms on existing agreements/contracts, leases etc.

IDEAL CANDIDATE MUST be a self starter and take the initiative, offer ideas, solutions etc and be ready and willing to manage the implementation, MUST NOT be someone who sits back and waits for others to come up with ideas and waits for others to give them instructions on how to do their job! A continuous improvement mentality and having the energy and willingness to drive change throughout the organization. The Controller will interface regularly with existing team members, both in the accounting/finance department and other team members as well as work directly with President & CEO in identifying and prioritizing ongoing key objectives and goals and be in charge of implementation.

Competencies:

* Accuracy; we are looking for someone who understands that details matter. The top candidate will have demonstrated experience being accountable for ensuring the accuracy of work completed by themselves and those on their team.
* Leadership in accomplishing tasks and projects
* Communication; The Controller has high visibility and insight into all aspects of company. The top candidate is an effective communicator with strong people skills, a positive attitude and the ability to thrive in a collaborative work environment.
* Critical Thinking; if something doesn't seem right, it probably isn't, and the ideal person will dig in to understand further. The Controller makes sure that their analysis makes sense and that it provides useful information for other departments/individuals. They understand their tasks, why they are performed, and how they fit into the big picture.
* Please include in your response to this ad in the subject line "I have what it takes!"
* Hitting deadlines; This is a deadline-driven role. The ideal person understands how to efficiently execute and prioritize multiple projects, giving themselves earlier personal deadlines, allowing extra time, and planning for the worst.
* Keeping their managers informed; The top candidate takes initiative to provide regular updates to management and if they discover an issue, they ask for help knowing that two or more minds working on the solution are better than one. Keeping a problem to themselves or sweeping it under the rug is not an option.
* Service-oriented mindset; The top candidate has a reputation for taking extra steps even for small tasks, and they provide solutions rather than creating problems. They assume that their manager is always pressed for time and has deadlines to meet.
* Master of time management; The top candidate knows how to use time to their advantage. They are skilled project managers, they avoid procrastinating, start their most difficult tasks early, follow up on requests, and use downtime for planning and preparation. They break up projects into specific action steps to keep the process moving.
* Responsive communications; The top candidate is someone who has established a reputation for following through and responding to emails promptly. They keep records organized, rather than wasting time searching through correspondence and files.
* Technologically-savvy; The top candidate is someone who maximizes use of technology based solutions and other data driven applications to save time and reduce inefficiencies. They are quick learners and have experience mastering new software through self-directed study.
* Continuous improvement mindset; The top candidate is someone who understands that education is never complete, they take responsibility for their education by attending seminars, reading books and articles, and listening to thought-leaders on topics such as time management, writing skills, teamwork, presentation and communication skills, project management, management and leadership, and other personal improvement topics.
* Effectively Negotiating on companies behalf as needed.

Key Responsibilities

Maintain accurate financial records for all properties, including income, expenses, and capital improvements.
Coordinate Income tax preparation and filings
Coordinate and manage other tax filings as needed and required
Prepare monthly, quarterly, and annual financial statements and reports for internal and external stakeholders.
Oversee accounts payable and receivables
Monitor and Manage cash flow and manage bank accounts for multiple entities.
Conduct reconciliations for accounts, including bank statements, credit cards, and property escrow accounts.
Prepare budgets, forecasts, and variance analyses for properties and overall portfolio performance.
Coordinate with external tax professionals tax preparation.
Develop and maintain internal controls to safeguard company assets.
Assist with contract reviews and negotiations
Act as the communication liaison on behalf of the company in relation to all areas of responsibility and oversight, as well as on an as directed basis by management
Negotiate and Manage contracts, invoices, estimates and other contracts on behalf of the company

What We Offer

Competitive salary and benefits.
Opportunities for professional growth and development.
A collaborative and supportive work environment.
Challenging and Fast Paced, Entrepreneurial Culture and Environment

Minimum Qualifications:

* Minimum 3 years of experience; preferred background working with rapidly growing companies that have grown and helped to implement and manage proper financial systems along the way
* Previous experience with a property management company preferred
* Demonstrated ability to learn new software and technology quickly.
* Excellent QuickBooks and Microsoft Office skills and modern, technology based accounting systems and platforms.
* Deep understanding of Generally Accepted Accounting Principles (GAAP) and internal controls.
* Highly self-motivated individual who can take on numerous projects and tasks with ability to work effectively with all levels of the organization.