Accounting Administrator

HXECUTE is looking for a skilled accounts administrator to oversee accounts payable and accounts receivable across the entire organization. The accounts administrator will be responsible for reviewing and reconciling all company accounts. They will process payments to our external partners and maintain up-to-date records of all invoices and receipts. The candidate will also provide support to HXECUTE’s finance team and will delegate accounting duties to other trained members as necessary.

Objectives of this role
Provide support and oversight to HXECUTE’s finance team
Ensure all accounting documentation is correctly stored and highly visible
Analyze transaction records to comply with financial policies and procedures
Receive and verify billing and requisitions on any and all goods and services
Contact clients to capture timely payments
Maintain the authenticity and integrity of HXECUTE’s accounting affairs

Responsibilities
Oversee all outstanding supplier, customer, and third-party vendor obligations.
Process, send, and store all bank deposits and invoices
Prepare and submit tax documentation to the proper legal institutions
Remind clients to make timely payments
Identify and address discrepancies in all documentation
Update all databases and spreadsheets related to accounting
Skills and qualifications
Strong understanding of bookkeeping procedures and best practices
Impeccable time-management skills
Capability to stay organized and maintain detailed records
Ability to identify and resolve discrepancies
Comprehensive knowledge of tax filing procedures
Basic arithmetic competency

Preferred Qualifications
Significant experience in finance or accounting
Proficiency with accounting software such as NetSuite ERP or QuickBooks Online
Advanced knowledge of spreadsheet software such as Excel or Google Sheets
Excellent communication and interpersonal skills
Experience in data entry
Effective decision-making and problem-solving techniques