Accountant with Administrative and Bookkeeping Responsibilities

Job Overview
DuoCircle is seeking a dedicated, detail-oriented Accountant who will take charge of our financial processes while also managing bookkeeping tasks and assisting with administrative duties. This is a remote, full-time position (though less than 40 hours of work per week) that requires a motivated individual who is comfortable working independently and reporting directly to the CEO and part time accountant.

As the primary financial professional in the company, you'll be responsible for managing all aspects of accounting, including inbound payments, collections, invoicing, and financial reporting. You'll also assist in the configuration of SaaS provisioning tools to match invoicing with quoted deals, ensuring correct account provisioning, and handling miscellaneous office tasks as needed.

Key Responsibilities
Accounting and Bookkeeping:
Manage the company's financial records, transactions, and general ledger
Handle daily processes such as collections, invoicing customers, and managing accounts receivable/payable
Reconcile transactions across multiple systems, ensuring accurate data entry and reporting (Stripe, WHMCS, QuickBooks)
Generate financial statements (income statement, balance sheet, cash flow) and provide insights into the company's financial health
Maintain compliance with USA GAAP standards

Cash Flow & Reporting:
Monitor cash flow and ensure timely and accurate collections
Prepare regular financial analysis and reports for the CEO and other departments (sales, marketing)
Systematize and automate financial reporting processes
SaaS Billing & Invoicing:
Configure SaaS provisioning tools to ensure accurate invoicing that aligns with quoted deals
Manage scheduled billing cycles and ensure all accounts are provisioned correctly
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Handle chargebacks, refunds, and credits as part of the accounting function

Administrative Support:
Assist with miscellaneous office tasks such as vendor reporting and other assigned administrative duties

Problem-Solving & Process Improvement:
Review, document, and improve accounting functions and workflows
Identify opportunities for improving efficiency in financial processes

Performance Expectations & KPIs
To succeed in this role, the Accountant should exhibit the following:

Timeliness & Accuracy:
Ensure all financial records are up-to-date and accurate (monthly reconciliation, invoicing)
100% accuracy in customer invoicing and collections processes

Cash Flow Management:
Maintain positive cash flow through proactive collections, reducing overdue accounts by 20% within the first 6 months
Reduce accounts receivable aging by 30% within 3 months

Reporting & Analysis:
Deliver timely, accurate financial reports and insights (monthly income statements, balance sheets, and cash flow reports)

Process Improvement:
Identify and implement at least 3 efficiency improvements in accounting systems and workflows within the first 6 months

Problem-Solving:
Approach challenges creatively and proactively to prevent recurring issues. Must demonstrate a high degree of independence in solving financial discrepancies.

Work Schedule: Flexible, remote (must be available for weekly meetings with the in USA Pacific time zone.)
Opportunity to work closely with the CEO, gain insight into the financial operations of a global SaaS company, and have a direct impact on improving processes and efficiency.