A/R and Special Billing Specialist

About Us:
Our dynamic and growing company has a client asking for a skilled Accounts Receivable (A/R) and Special Billing Specialist to join our/their team. We pride ourselves on efficiency, accuracy, and top-notch service, and we’re looking for someone with a similar mindset to help us streamline billing processes. If you’re passionate about numbers, detail-oriented, and have a background in working with multiple vendor registries and certificates of insurance (COI), we’d love to hear from you!

Key Responsibilities:
Accounts Receivable (A/R): Manage all aspects of A/R, including processing and posting customer payments, maintaining accurate records, and following up on overdue accounts.

Special Billing: Create and submit accurate, detailed invoices for specialized billing projects, ensuring adherence to client requirements.

Vendor Registry Management: Experience managing multiple vendor registries, ensuring proper setup and updates in systems like Ariba, Coupa, or similar platforms.

Excel Management: Use Excel for data entry, analysis, and reporting. Must have intermediate to advanced skills in creating spreadsheets, handling formulas, pivot tables, and data validation.

COI Requests: Handle requests for Certificates of Insurance (COI) from clients and vendors. Ensure compliance with contractual requirements and maintain up-to-date records.

Payment Reconciliation: Reconcile accounts and investigate discrepancies between payments and invoicing, ensuring accurate financial reporting.

Client and Vendor Communication: Communicate professionally with clients and vendors to resolve billing and payment issues and address any discrepancies.

Qualifications:
- Proven experience in A/R, billing, or a related finance role.
- Familiarity with multiple vendor registration systems such as Ariba, Coupa, or similar is essential.
- Proficiency in Excel (Pivot Tables, VLOOKUP, data management) is a must.
- Experience with Certificate of Insurance (COI) requests and managing insurance documentation.
- Strong attention to detail and a commitment to accuracy.
- Excellent communication skills, both written and verbal English.
- Ability to work independently and manage time efficiently in a remote environment.
- Experience working with U.S.-based companies or in an international work environment is necessary.
- Knowledge of accounting software like QuickBooks, Sage, Xero, or similar is advantageous.

Work Schedule:
Full-time, 35/40 hours per week.
Must be available to work during U.S. business hours (EST).

Salary and Benefits:
Competitive salary based on experience.
13th-month pay.
Performance-based incentives.
Paid holidays and leave.
Opportunities for professional growth and development.

How to Apply:
If you’re an A/R and Special Billing expert with the above skills, we’d love to hear from you! Please submit your updated resume and a cover letter detailing your relevant experience and why you’re a perfect fit for this role. Remember to highlight your Excel skills and experience with vendor registries and COI requests.

We’re excited to meet candidates who are detail-oriented, efficient, and ready to contribute to our success! Use the word "Sunshine" in your subject line to let us know you pay attention to details.

Kind regards,
Coribin Cook
SMB Strategy Consultants &
SMB Virtual Staffing.