Your job title: Administrative Support Specialist
Where will you work: Remote
Who you will be reporting to: Andre Fisher
Who’s the boss: Will Lau
A few things first:
* In order to apply, please read the description below, and if interested, apply through this google form (copy this url and paste it onto your search bar): Upgrade to see actual info
** You will be required to submit an assignment to test your ability to follow directions.
*** We kindly ask that you be mindful of our time and your time by checking below if you have the necessary qualifications required. Please do not apply if you do not. This is not a fake-it-til-you-make-it job. Thank you!
Who are we?
At Will and Way Homes, located in Southern California, we care more about than just selling or buying - we care about our clients, and we want to provide them with not a simple service but an experience that will enhance the entire process. Our goal is to protect & serve our clients as we provide Real Estate services to residents & future residents of Orange & LA Upgrade to see actual info is our passion to give back to the community, both through volunteering & donations, and also through services to assist other relators such as coaching & development and listing/closing management.
For these next couple seasons, our big picture goal is to be able to donate a big percentage of our net profits to charitable organizations, more so than before. This means that the workload must increase, and so more help is required! You can learn more about us at Upgrade to see actual info.
Who are we looking for?
The Administrative Support Specialist is an individual who:
Enjoys the opportunity to build, implement, and manage multiple systems with minimal supervision
Pays close attention to detail
Adapts to shifting needs and able to learn quickly
Deeply committed to completing tasks the right way with a high degree of quality
Has great focus and can do one thing for a long time without getting distracted
Self-motivates themselves and can provide a reliable and consistent work performance with minimal supervision
Communicates clearly and wants to help the team grow and achieve greater levels of success
A team player willing to help out in other areas if need be on a case by case basis to help grow the company
Duties:
Report daily to Business Operations Specialist and complete daily checklist
Online file review of real estate brokerage transaction files.
Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings, etc.
Prepare documents to be signed via ZIpForms and Docusign
Respond promptly to requests by associates to check the availability of different properties (process will be taught)
Gather information and complete an Absorption based Price Index analysis (API)
Oversee all aspects of sellers transactions from initial contact to executed purchase agreement.
Coordinate with team in timely manner
Check each document to verify it has all the correct signatures and dates so the transaction process goes smoothlyCommunicate frequent updates to all parties involved in the transaction.
Monitor the contingency periods to ensure contractual compliance.
Ensure all required documents are complete and submitted by the necessary dates.
Coordinate the property’s closing process.
Schedule all after-close follow-ups.
Ask for potential referrals.
Maintains all communication between clients, agents, loan officers, underwriters, title officers, and escrow.
Qualifications:
College graduate
Proficient with Excel and Google Sheets
Strong written and verbal communication skills
2+ years of administrative work experience
1+ year of real estate transaction management/coordination experience (preferred, not necessary!)
Knowledge of MLS and Adobe Acrobat PDF Viewer (preferred but you will be taught!)
Able to work full time
Time sensitive material must be completed during local time (Pacific Standard Time; UTC: +8 hours)
Minute tasks may be completed at your discretion but be finished by given deadline
Benefits:
Holidays: The Company observes the following paid holidays: 1) New Year's Day, 2) Memorial Day; 3) Independence Day; 4) Labor Day; 5) Thanksgiving Day; 6) Day after Thanksgiving; 7) Christmas Day. When a holiday falls on a Saturday or Sunday, it normally will be observed on the preceding Friday or the following Monday, respectively. The Company’s holiday observance schedule will be announced in advance. The company will observe ½ days on the following days 1) New Years Eve; 2) Christmas Eve.
Paid Time Off: will be received upon completion of probationary period and further discussion of employment contract
Sick Leave: will be entitled to a total of 24 hours of paid sick leave per calendar year
Compensation:
This is a full time, 40 hours/week paid position that will be paid $6-8 per hour, depending on level of experience
Once again, if you are interested in this position, please apply through this Google Forms link: Upgrade to see actual info
