Marketing and Sales Operations

Position: Marketing and Sales Operations Assistant.
Location: Remote (Philippines Timezone Preferred)
Schedule: Part-Time (9AM–1PM PHP Time)
Reporting To: Head of Sales and Marketing

About Us
We are Hamilton Emails, a fast-growing email marketing agency helping e-commerce brands scale through performance-driven retention strategies. We are looking for a proactive and skilled Sales Operations & Marketing Assistant to support our sales activities, streamline operations, and take ownership of our marketing output.
In this role, you will work closely with the Head of Sales and Marketing, joining sales calls, managing follow-ups, producing marketing materials, and driving ad performance through daily creative output and strategic input.
This is a long-term, ongoing part-time role, perfect for someone who thrives in a fast-paced environment, takes ownership of results, and enjoys combining creative work with operational excellence.


Key Responsibilities
- Review sales calls and assist with post-call actions, including follow-up emails and client proposals.
- Manage and categorize emails within Close CRM for efficient sales workflow.
- Create a minimum of 10 ad creatives daily for marketing campaigns.
- Edit a minimum of 7 short-form videos per week (e.g., TikTok) using CapCut.
- Upload ads to Meta Ads Manager, monitor performance, and provide actionable insights.
- Take full ownership of ad performance: suggest new angles, creative tests, and improvements.
- Produce marketing materials using Figma or Photopea.
- Conduct competitor research and monitor market trends.
- Learn and apply copywriting principles relevant to our market and offers.
- Support with Klaviyo account audits as needed.
- Proactively recommend improvements to sales processes and client acquisition strategies.
- Ensure all sales opportunities are followed up at least once per week.



Tools & Platforms
- CRM: Close CRM
- Advertising: Meta Ads Manager
- Video Editing: CapCut
- AI: ChatGPT / Claude (for drafting and ideation)
- Design: Figma / Photopea
- Communication: Slack, Email



Success Metrics
- Consistently produce at least 10 ad creatives per day.
- Edit a minimum of 7 TikTok videos per week.
- Maintain 100% follow-up rate on active sales opportunities weekly.
- Deliver weekly ad performance insights and creative improvement suggestions.
- Actively document market research and competitor learnings.



Requirements
- Mid-level or above experience in sales operations and marketing support.
- Familiarity with Close CRM and Meta Ads Manager preferred.
- Strong written communication and organizational skills.
- Proficiency in creative tools (Figma / Photopea, CapCut).
- Proactive learner with an interest in improving marketing and sales processes.
- Ability to work independently and take ownership of outcomes.
- Comfortable with remote work and consistent availability during PHP timezone hours.
- Attention to detail and strong time management skills.
- Work Environment
- Remote-first team.
- Structured daily schedule (9AM–1PM PHP time).
- Collaborative environment with direct access to leadership.
- Long-term position with ongoing development opportunities.



Application Process
- Submit your application and resume.
- Complete a short questionnaire about your experience.
- Interview with our hiring team.
- Complete a practical assignment to showcase your skills.
- Final decision and onboarding.


Ready to take ownership of sales operations and marketing performance?
Apply now to join our growing team