P3 - Executive Assistant (J.W.)

We are on a mission to bring impactful, values-driven projects to life across film, real estate, tech, and nonprofit ventures—but he's feeling stretched thin and needs support. As he juggles multiple domains, he's looking for an Executive Assistant to help clear the distractions of emails, scheduling, and admin tasks so he can concentrate on what truly matters. Operating in a startup phase, he needs someone who can streamline processes and improve productivity without compromising his mission. If you’re ready to step into a fast-paced, purpose-driven role that empowers a visionary leader to focus on what counts, this is your chance to make an impact!

Responsibilities of the Executive Assistant:?
Your responsibilities include:


Email Management:
- Oversee and manage all incoming email communications, responding on behalf of the executive when appropriate
- Filter, label, and organize emails to ensure a streamlined and efficient inbox
- Prioritize emails based on urgency and impact, ensuring important communications are addressed promptly

Calendar Management:
- Handle last-minute bookings and appointments, managing and optimizing the executive's schedule
- Coordinate meetings, resolve calendar conflicts, and ensure proper time allocation for breaks and meeting preparations
- Set reminders for critical deadlines and events, keeping the schedule organized and efficient

Pitch Deck Creation:
- Create pitch decks for both real estate and film projects, translating concepts into clear and impactful presentations
- Utilize Excel, Sheets, or Pages to structure and design pitch decks and incorporate AI tools to enhance visuals
- Streamline the pitch deck creation process, taking on the execution and ensuring consistency and quality
- Experience in building pro-formas in Excel is a plus—helping to create financial projections, anticipated revenue, and profit estimates (nice-to-have)

Meeting Support:
- Prepare meeting agendas and gather background information on the meeting attendees, providing brief bios for context.
- Utilize AI tools for transcribing, summarizing, and distilling meeting action items.
- Log meeting notes, follow-up tasks, and contacts into a CRM
- Coordinate follow-ups to ensure action items are completed and progress is tracked
- Maintain and organize data, contacts, and notes for efficient reference and action

Client Interaction & Meeting Coordination: (Grow-into-area)
- Handle lower-level meeting requests and inquiries, relieving the executive from handling routine client interactions.

Culture and Core Values:
Our client fosters a culture of faith, innovation, and mentorship, where purpose takes precedence over profit, and every project is a step toward meaningful change. Their team thrives on collaboration, adaptability, and the belief that technology should enhance, not replace, the human experience.

Here’s what matters most to them:

- Faith-Driven – Grounded in values, creating work that uplifts and inspires.
- Self-Starter Mentality – Initiative and ownership are key to making an impact.
- Adaptable – Navigating challenges with resilience and a problem-solving mindset.
- Humility – Leading with a servant’s heart, always learning and growing.
- Integrity – Acting with honesty, accountability, and an unwavering moral compass.
- Moral Leadership – Striving to do what is right, even when it's not the easy path.
- Desire to Do Good – Representing faith through action, not conversion—making a difference through moral integrity.

Join a team where your talents will be valued, your growth will be encouraged, and your work will contribute to something greater than yourself!

What’s in it for you?

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

- Growth at Your Fingertips – High-growth businesses and opportunities for advancement across multiple domains.
- Impactful Work – Be a key player in a values-driven company, making a difference in the world of entertainment, real estate, tech, and nonprofit.
- Faith-Driven Culture – Join a team where your work aligns with strong moral values and purpose.
- Room to Grow – The chance to level up in a supportive, mission-aligned environment.?- Global Impact – Be part of a team reaching 175+ countries with positive, kingdom-aligned content.
- Dynamic Team Culture – Thrive in a faith-driven, innovative environment where adaptability and initiative are valued.
- Make a Difference – Your contributions won’t just fill a role, but drive meaningful change in people’s lives and communities.

Your next big opportunity starts here—ready to take the leap?

Perks:

- 13th Month Bonus (Wild right?!)
- Permanent work-from-home / remote set-up
- Health insurance
- Dental insurance
- Mental health insurance
- Great starting salary
- Growth opportunity
- Performance-based raises
- Prizes and bonuses?

Specifics:?
Time 
- Full-time; 8am to 5pm CDT Timezone 
- This is a remote position so you can have the freedom to work from anywhere

?Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down…)
- Clean background?- Good camera?- Good microphone 
- Strong wifi

Tech Stack:
- Nice-to-have:
- Google Sheets / MS Excel?
- Canva 
- CRM Software?

Compensation
- Fixed Rate $9,600 - $14,400/yr

Don’t forget to attach your PDF resume to Upgrade to see actual info indicate “Executive Assistant (J.W.)” in the subject line.