Admin & Data Entry Specialist (Shopify VA)

About the Role:
Mother Earth Natural Health and The Local are growing fast—and we need a detail-obsessed admin and data specialist to keep the engine running smoothly behind the scenes.
You’ll update product pages, prep promos, research events, manage contact lists, build SOPs, and support multiple teams across operations, marketing, and content. If you're organized, fast, and love making systems run tighter—this is your role.
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What You’ll Be Doing:
Product Management (Daily):
• Update product descriptions on Shopify, Miva, and WordPress
• Verify all product images are correct and complete
• Upload videos to product pages when available
• Maintain upsell and related product links across all product pages
• Verify product labels from vendors and confirm any updates or changes
• Update Upgrade to see actual info board and message team with task updates daily
Promo Management (Weekly):
• Update Square discounts and receipts with current promos
• Remove expired promos and add new offers
• Ensure promos match what’s going out in email, flyers, and social
Event & Content Research (Weekly):
• Research 3–6 hyperlocal events per zone for The Local flyer
• Use local sites, Google, Facebook, community calendars
• Examples: Chili cook-offs, Easter egg hunts, summer fairs, parades
• Enter accurate event info into Upgrade to see actual info flyer board
Operational Support:
• Research product replacements for development (e.g. Field Smokes alt)
• Update existing SOPs as needed using ChatGPT + internal input
• Create new SOPs based on team workflows
• Maintain and clean up doctor contact mailing list monthly
• Scrape contact lists for The Local (gyms, clinics, advertisers)
• Load customer callback list into Upgrade to see actual info weekly
• Maintain and update zone delivery route lists for flyer distribution
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Your Tool Stack:
• Shopify + Miva Admin + WordPress
• Square Dashboard (discounts, receipts)
• Upgrade to see actual info (daily tasks + boards)
• Google Sheets, Docs, Slides, Drive
• ChatGPT (for SOPs, descriptions, formatting)
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You Are:
• Extremely organized and fast with repetitive tasks
• Reliable—when something needs updating, you just handle it
• Detail-focused—you check your own work before sending it
• Comfortable working inside boards, checklists, and team workflows
• Able to stay consistent even with weekly and monthly cycles
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Bonus If You Have:
• Shopify product page formatting experience
• Familiarity with Square discount/promos
• Contact scraping tools or techniques (Apollo, Hunter, etc.)
• Experience researching local events or coordinating community calendars
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Schedule:
• Full-time, Monday–Friday
• Daily task updates expected in Upgrade to see actual info
• Weekly flyer/event tasks must be uploaded by Tuesday each week
• Monthly contact list audits due by the 25th of each month
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Weekly Deliverables Recap:
• Daily: Product page audits, vendor label confirmations, board updates
• Weekly: Flyer event research (Tuesday), promo changes (Square), callback board
• Monthly: Doctor contact audit, SOP review or creation
• As Needed: Product research, list scraping, routing map updates
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First 30 Days — Success Looks Like:
• 100% Upgrade to see actual info task compliance (daily updates logged without fail)
• 100% of product descriptions, photos, and upsells verified for accuracy
• First 4 weeks of flyer event research completed and approved
• First SOP created or cleaned up and submitted for review
• Contact list audit complete, with outdated contacts removed
• No missed deadlines, and no reminders needed
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Reporting:
• You will report directly to Michelle (Director of Remote Operations)
• You’ll collaborate with:
o Graphic Designer (for flyer support)
o Content & SEO Specialist (for product research and blog support)
o In-house team (for vendor updates and contact coordination)
• Full-time, Monday–Friday
• Daily task updates expected in Upgrade to see actual info
• Weekly flyer/event tasks must be uploaded by Tuesday each week
• Monthly contact list audits due by the 25th of each month
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Compensation:
• $750–$1,000/month (based on experience & accuracy)
• Bonus for SOP projects, clean data runs, or extra promo loads
• Long-term position with potential to grow into Admin Lead
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To Apply:
Send the following to Michelle Upgrade to see actual info
1. Resume or work history showing admin/data entry experience
2. Screenshot of Shopify, Square, or Google Sheet you’ve worked on
3. Short answer:
"You’re assigned 75 products to audit, format, and optimize in Shopify. How do you organize and execute the task before the deadline?"
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This isn’t basic admin. This is backend execution for a fast-moving operation. If that sounds like you—apply now.