Coaching Virtual Assistant (CVA)

About egelloC

We're a fast-growing college admissions coaching company dedicated to helping students get into their best-fit schools with less stress. Our team is passionate, mission-driven, and committed to creating a white-glove experience for students and families.

Role Overview
As a Coaching Virtual Assistant (CVA), you'll be a critical support system for our coaching team, ensuring smooth operations and exceptional student experiences. This role requires a tech-savvy, organized professional who thrives on helping others succeed.

Key Responsibilities
Weekly Check-ins

Review and process student check-in forms
Generate draft responses for coaches using provided templates
Submit responses for coach approval and send to students promptly

Call Confirmations & Scheduling

Confirm student coaching calls in advance
Manage call rescheduling to minimize no-shows
Send timely reminders and meeting links via email and text

Assignment Tracking & Support

Monitor task submissions through Google Drive and internal portals
Update tracking systems with student progress
Alert coaches about missing or late assignments

Internal Team Communication

Attend weekly team huddles via Zoom
Maintain daily updates in project management tools (ClickUp, google suite, Upgrade to see actual info, Slack)
Communicate clearly and efficiently with coaching team

Student & Parent Support

Respond to inquiries via email or chat using saved replies
Escalate complex questions to coaching team as needed

Ideal Candidate Qualifications

Exceptional written communication skills
Highly organized with ability to manage multiple tasks
Comfortable working independently in a fast-paced environment
Proficient with tools like Google Drive, Slack, Zoom, and CRMs
Customer service, virtual assistance, or education experience preferred

Position Details

Monthly Rate: $800
Hours: 40 hours/week (Pacific Time availability required) 12-8PM
Start Date: ASAP

How to Apply
To be considered for this role, please complete the following:

Fill out the application form: Upgrade to see actual info
Prepare your resume
Record a 1-2 minute video introduction explaining:

Who you are
Why you're interested in this role
Your relevant experience



Email the following to both:

Tony: Upgrade to see actual info
Brylee: Upgrade to see actual info

We look forward to learning more about you and how you can contribute to our mission of supporting students' academic success!