Virtual Personal Assistant (Multilingual – Cantonese/Mandarin) for Architecture Firm

Key Responsibilities
1. Administrative & Financial Support

Manage bookkeeping (track expenses, reconcile accounts must know quickbooks and xero).

Prepare and send invoices, follow up on payments, and reconcile client accounts.

Draft and send fee proposals for architectural projects.

2. Multilingual Communication (Cantonese & Mandarin) optional but preffered

Assist with tendering processes for projects in China (translation, communication with stakeholders).

Liaise with Chinese-speaking clients and partners.

3. Social Media & Marketing

Manage company social media platforms (LinkedIn, Instagram, etc.).

Create engaging content to promote architectural projects and services.

Support digital marketing campaigns (email newsletters, ads).

4. CRM Development

Organize and update client databases.

Develop and optimize CRM workflows to improve client engagement.

Qualifications
Fluent in Cantonese and Mandarin (spoken/written) –negotiable.

Proven experience in bookkeeping, invoicing, and financial reconciliation.

Expertise in social media management (graphic design tools like Canva, scheduling platforms).

Proficiency in CRM software (e.g., HubSpot, Salesforce, Zoho).

Strong organizational skills and ability to multitask.

Tech-savvy: Advanced in Microsoft Office/Google Workspace, Zoom, Slack.

Bonus: Familiarity with architecture/design terminology or industry.