Executive Assistant

Please read and follow the instructions.

Responsibilities:

• Manage and organize emails, prioritize messages, and respond as needed.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and other business documents.
• Handle data entry, file organization, and record-keeping.
• Assist with project management and task tracking.
• Send, track, and follow up on invoices.
• Process payments and pay invoices on behalf of the executive.
• Fill out and submit legal paperwork as required.
• Conduct expense tracking and budget monitoring.
• Place orders, manage returns, refunds, and follow up on order-related issues.
• Draft, proofread, and send emails, memos, and other correspondences.
• Handle customer inquiries, complaints, and follow-ups.
• Act as a liaison between the executive and clients, employees, or vendors.
• Conduct market research and compile relevant data.

Qualifications & Skills:
• Proven experience as an Executive Assistant, Virtual Assistant, or similar role.
• Excellent communication and organizational skills.
• Strong attention to detail and ability to multitask.
• Proficiency in Microsoft Office, Google Suite, and task management tools.
• Familiarity with accounting software and legal documentation is a plus.
• Ability to work independently and maintain a high level of confidentiality.

We expect the applicant to have the following:
• A positive and glass-half-full attitude and the desire to learn and improve
• Well-spoken, courteous, and respectful of everyone
• Must have a good internet connection

How to apply?
• Log on to Upgrade to see actual info/join-our-team
• Fill out the application form
• Type "Executive Assistant" on the position field
• Click Submit

Note: Please follow the application instructions. Only shortlisted applicants will be contacted.