Virtual Assistant

Job Opportunity: Virtual Assistant (Part-Time)

Position: Virtual Assistant (Part-Time, ~24 hours per week)
Location: Remote
Company: A civil contractor based in Australia
Reports to: Managing Director and Administration Manager
Application Deadline: 4 April 2025

About Us
We are a reputable civil contractor in Australia, drilling and engineering services. We are committed to delivering high-quality solutions and continuously improving our operational efficiency.

Position Overview
We are seeking a highly motivated and detail-oriented Virtual Assistant (VA) to support our business operations. This part-time role requires availability from 10:00 AM to 3:00 PM (Monday to Thursday) and 10:00 AM to 2:00 PM (Friday). The time zone is Perth, Western Standard Time.

Key Responsibilities
- Perform accurate and efficient data entry tasks.
- Analyze debtor accounts weekly and follow up as instructed.
- Conduct site checks and file records using the Dial Before You Dig platform.
- Record drilling data weekly using Google Earth Pro.
- Research potential job sites and provide feedback to management.
- Ensure new leads are correctly categorized in ActiveCampaign.
- Develop social media content with management support.
- Analyze data and contribute findings to the monthly report.
- Communicate effectively with teaUpgrade to see actual infombers and provide timely task updates.
- Undertake additional administrative tasks as required.
- Identify automation opportunities to enhance efficiency and allow for higher-level tasks.

Qualifications & Skills
- Excellent English proficiency (both written and spoken).
- Strong attention to detail and accuracy.
- Proficiency in relevant software, including ActiveCampaign, AroFlo, MYOB, Zapier, and Google Earth Pro.
- Reliable computer and stable internet connection.
- Ability to work independently and manage time effectively.
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Basic graphic design skills using Canva or similar platforms.
- Familiarity with data entry and analysis best practices.
- Effective communication and interpersonal skills.

Application Process

To be considered for this role, you must complete the following steps. Failure to do so will exclude you from the selection process:

- Submit a resume and a brief cover letter outlining your skills and experience.
- Provide a short Loom video introducing yourself and your qualifications.
- Complete a typing test at Typing Test and submit your results (3 minutes test): Upgrade to see actual info
- Provide a screenshot of your internet speed (as this is a remote position).

Shortlisted candidates will be contacted regarding the next steps.