Personal Injury Administrative Filer

Personal Injury Administrative Filer Job Description

Are you a detail-oriented legal professional with a passion for personal injury law? Do you have strong writing skills and experience handling legal filings, case management, and e-filing systems? If so, we want YOU to be part of our growing Personal Injury Litigation Team at Ethen Ostroff Law!

About the Company
Ethen Ostroff Law (EOL) is a passionate law firm led by Ethen Ostroff, a licensed attorney in Pennsylvania. Our firm is dedicated to advocating for the injured and vulnerable, with a mission to make a meaningful impact by fighting for justice and ensuring that our clients’ rights are protected.

Key Responsibilities:
Case Handling & Case Management:
- Manage PI litigation case files and track case progress.
- Ensure all legal filings are completed on time and in compliance with court requirements.
- Maintain and update case records in our Litify case management system.
- Accurately enter case details, deadlines, and filings into the system.

Electronic Filing & Document Preparation:
- File legal documents with courts and insurance companies via e-filing platforms.
- Draft and send Letters of Representation (LOR), demand letters, and tort notices.
- Prepare PIP application benefits and correspondence to insurance companies and treating providers.
- Assist in drafting legal pleadings, discovery responses, and settlement documents.
- Proofread all filings to ensure accuracy and compliance with court and procedural requirements.

Administrative Support for PI Litigation:
- Work closely with attorneys and paralegals to track and meet filing deadlines.
- Ensure that PI litigation components in Litify are accurate and up to date.
- Coordinate with external parties, including insurance adjusters, medical providers, and opposing counsel.

Key Qualifications & Skills:
Experience & Knowledge
- Minimum 6 months of law firm experience required (Must-Have).
- Case Handling Experience (Preferred) – Hands-on experience managing personal injury cases is a plus.
- Legal Background (Preferred) – Experience in personal injury or workers’ compensation law is preferred.
- Familiarity with Legal Filings – Proficiency in case management software (Litify preferred) and e-filing systems.
- Understanding of PI Case Stages – Strong knowledge of demand letters, complaints, discovery, and settlements(Preferred).

Technical Skills
- E-Filing Proficiency – Ability to file documents with court systems and insurance providers.
- Data Entry & Document Management – Skilled in scanning, uploading, and categorizing legal documents.
- Microsoft Office & PDF Editing – Proficiency in Word, Excel, Adobe Acrobat, and legal formatting.

Organization & Attention to Detail
- Deadline-Oriented – Ability to track and meet strict filing deadlines.
- Highly Organized – Capable of managing a high volume of case files.
- Strong Proofreading Skills – Ensures error-free, properly formatted filings.

Communication & Teamwork
- Strong Written Communication – Must be able to draft clear, professional legal correspondence.
- Ability to Work Under Pressure – Comfortable handling urgent filings and last-minute case updates.
- Team Player – Works collaboratively with attorneys, paralegals, and administrative staff.

Why Join Us?
- Work from Home—Forever! No commutes, just comfort.
- Paid Time Off because rest matters.
- Health Coverage to keep you at your best.
- US Holidays Off so you can celebrate and recharge.
- A Team That Has Your Back—supportive, inclusive, and empowering.
- Work-Life Balance That Works because life isn’t just about work!

Join us and thrive!
Nice to Have:
At least 6 months of hands-on experience as a Virtual Assistant, with a deep understanding of remote work dynamics and the ability to seamlessly integrate into digital workflows, effectively functioning in a plug-and-play manner.

How to Apply: Please send your application ONLY to Upgrade to see actual info your subject line begins with "Your Next PI Admin Legal Filer is Here!" to help us correctly identify your application for this position. This also confirms that you've thoroughly read and understood the job description before applying.