ADMINISTRATIVE VIRTUAL ASSISTANT (SUPER DETAILED AND CAN WORK DURING HOURS LISTED)

My husband and I are hiring admin assistants for our businesses in the USA. We've both owned our companies for 10+ years and our VAs love working with us because we treat our team like family. Below is what my husband is looking for:

Digital Hitz is seeking a highly organized and detail-oriented administrative assistant to assist with daily operations. The job will start at 15 hours per week with the opportunity to grow into full-time work. Here are the key points about this position:

Logistics:
This position is 100% remote, working M-F from 3-6pm or 7-10pm PST. You will find out what shift you’ll be working if you make it past our hiring selection period.
The pay rate is $5/hour.
All payments are made on Mondays through Wise.
All communication between VA and CEO is done through email, Loom, Voxer, and Zoom.

Required Skills:
Must be available for the entire shift. This is not work you do on your own time like a freelancer. The job requires you to clock in and out, communicate with the company, and work either 3-6pm or 7-10pm PST M-F.
Proficient in English.
Ability to handle multiple tasks simultaneously, while maintaining a positive, problem-solver attitude.
Pay attention to details, check your work, and do things correctly the first time.
Exhibit excellent verbal and written communication skills.
Demonstrate consistency, timeliness, and time management: show up to work on time and manage your time well.
Proficient with Microsoft Office and/or Google Suite.
Ability to learn new tools quickly.
Comfort and confidence in project management, customer service, and process-improvement.

Desired Skills + Experience:
Previous experience as an administrative virtual assistant.
Proficient in CRMs, specifically HoneyBook.
Proficient in communication programs, specifically Zoom, Loom, or Voxer.
Proficient in a project management program like Notion.
Proficient in website management, specifically Wix.
Proficient in calendar scheduling programs, specifically Calendly.
Proficient in all social media platforms.

Responsibilities:
Respond to emails using the Standard Operating Procedure guide.
Respond to customer inquiries in various programs using the Standard Operating Procedure guide.
Continuously update the SOP, while keeping it managed and organized.
Schedule meetings with clients.
Schedule appointments and reminders for the CEO.
Create proposals, invoices, and contracts for clients.
Listen to recordings of calls with clients and take notes, highlighting all details from the call.
Create and edit the Music Template in Honeybook.
Create a client and team workspaces in Honeybook.
Create marketing campaigns and marketing materials through various platforms.
Manage the company website and social media accounts.
Upload the photo booth photos in social media accounts.
Organize photos, videos, etc. in SmugMug.
Organize photos and videos in iCloud.
Edit templates in SnapPic for photo booth.

About Digital Hitz:
Digital Hitz is the premiere DJ and event company of the Pacific Northwest. With over 15 years in the industry, we’ve created lasting memories at thousands of weddings, corporate parties, school dances, conferences, and more. Digital Hitz offers DJs, photobooths, lighting, dance floors, and several items that elevate any event!

How to Apply:
Fill out this form: Upgrade to see actual info and when you’re done reply to this job post with the Subject Line: YOUR NEW DETAILED ADMIN ASSISTANT. Write 1-2 sentences about why you’d like to work with us and attach your resume (even if you already attached your resume to the form). Make sure to apply by 11:59pm on Saturday, March 15th PST. We will respond to you by March 17th.

Thank you and we look forward to possibly working with you!