Data Processor

RESPONSIBILITIES
- For stock items, process quotation requests by entering the requested items to the systems, creating quotations, and -submitting the offer both via portal and email.
- For Non-Stock items, to coordinate requests to the Sales Manager to process requests in the system
- Regular follow-up with customers for outstanding requests via emails and updating status in the system
- To convert RFQs to Orders and send Order Confirmation to the customer
- To liaise with Logistics for delivery arrangements and to monitor the progress of the order
- To create Purchase Order for non-stock items, monitor and send follow-up to vendors regarding order confirmations and requests for earlier deliveries
- To Update stock inventory in the system when an order is received
- To create shipping documents from the system, send delivery instructions to logistics, and to ensure that the order was delivered to the warehouse or forwarder.
- To obtain Proof of Delivery (POD) from the Logistic partner and send a copy to the customer
- To process invoices and send a copy to the customer’s finance department for payment processing
- To attend regular sales meetings and update the Sales Team of the consolidated feedback and concerns received from the customers
- To perform other related data processing tasks as instructed by your supervisor

QUALIFICATIONS
- Available to start immediately.
- At least 2 years of experience in data processing or related roles.
- Excellent in customer service and interpersonal skills
- With excellent English communication – verbal and written
- Good listening and organizational skills
- Experienced MS Office Suite User (at least Outlook, Word, and Excel)
- With a knack for multi-tasking.
- Independent and able to work under minimal supervision.
- Adept in learning new workflows and tasks.
- With a working knowledge of CRM
- Willing to use a time tracker tool

DEVICE REQUIREMENT
- At least Intel Core i5 (AMD Ryzen/Mac equivalent) with 8GB RAM (main and backup)
- Headphones (preferably with noise-cancelling feature)
- Web camera
- Minimum 30mbps internet connectivity
- Backup: 15mbps

OTHERS
- Working Hours: Monday - Friday, 2 PM to 11 PM PHT
- Basic Pay: PHP 20,000 - 25,000
- Monthly Allowances: PHP 5,000
- HMO and paid leaves after a 3-month probationary period