Executive Assistant (PAUJJH)

JOB DETAILS

Job Title

Executive Assistant

JobID

PAUJJH

Industry

Business Demos

Location

PH

Status

Full Time

Work Schedule

MST Business Hours

Pay rate

$7-$8

Target Start

ASAP

About the Client: The client transforms how businesses conduct demos and discovery conversations. Its proven methodology helps sales and presales teams deliver compelling, value-driven presentations that lead to higher conversion rates and deeper customer engagement. The company is passionate about helping clients and students excel in their careers by equipping them with tools to elevate their performance and success.

About the Role: We are seeking a highly organized, proactive, and versatile Executive Assistant to support the dynamic operations of both a property management business and a leading sales training organization. This long-term position requires a skilled professional who excels in client communication, project management, and administrative tasks while demonstrating creativity and adaptability.

Responsibilities:

Manage and coordinate schedules, appointments, and meetings across multiple businesses.
Communicate effectively and professionally with clients, contractors, and business partners—ranging from corporate executives to individual property tenants.
Oversee and manage projects, ensuring deadlines are met and tasks are completed efficiently.
Create visually appealing presentations, proposals, and marketing materials using Canva and MS PowerPoint.
Draft, edit, and format documents, including proposals and reports, in MS Word.
Serve as a liaison between contractors and clients, providing regular updates and ensuring smooth project execution.
Handle confidential information with discretion and maintain a high level of professionalism.
Anticipate the needs of the executive and proactively address them.
Perform general administrative duties, including email management, data entry, and travel arrangements.
Assist in coordinating social media activities, reviewing content, and supporting marketing efforts across platforms like LinkedIn, TikTok, and YouTube.
Manage rental communications on social media platforms like Facebook, responding to inquiries and coordinating viewings with a local team.
Manage logistics for events, workshops, and conferences, including vendor relations, scheduling, and on-site coordination.
Support sales efforts by preparing materials and managing client follow-ups.
Provide administrative support for property management operations, including tenant advertising, communication, and contractor coordination.
Conduct research for special projects, including market opportunities, real estate investments, or business expansion initiatives.
Assist with basic bookkeeping tasks such as expense categorization.
Key Attributes
Proactivity: Ability to anticipate needs and act without direct supervision.
Strong Organizational Skills: Expertise in managing multiple priorities and maintaining detailed records.
Exceptional Communication Skills: Capable of engaging with diverse client types in a professional and personable manner.
Discretion and Trustworthiness: Handling sensitive information with the utmost confidentiality.
Attention to Detail: Precision in managing schedules, documents, and communications.
Tech-Savvy: Proficient in MS Office Suite, Canva, and other relevant tools.
Adaptability: Comfortable working in a fast-paced, ever-changing environment.
Problem-Solving Skills: Ability to identify issues and develop solutions independently.
Requirements
Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
Strong project management skills with the ability to coordinate between multiple stakeholders.
Proficiency in MS Office Suite (Word, PowerPoint, Excel) and graphic design tools like Canva.
Excellent written and verbal communication skills.
Ability to manage time effectively and prioritize tasks.
Experience in property management or sales support is a plus.
Basic bookkeeping experience is a plus.
Preferred Qualifications
Background in graphic design or marketing.
Familiarity with project management software.
Experience supporting executives in fast-paced, multi-business environments.
Why You’ll Love Working With Us
A collaborative, open culture where your ideas are celebrated.
Opportunities for growth and professional development.
Flexible time for personal days and holidays.
A mission-driven company that genuinely values its team and clients.
Potential for performance bonuses and structured plans to reward your success.