Personal Virtual Assistant (Project Manager) for a Construction Firm CEO

We are seeking a highly organized, proactive, and detail-oriented Personal Virtual Assistant (Project Manager) to support the CEO of a construction management and real estate development firm. This role is ideal for someone who thrives in a fast-paced, high-growth environment, managing both professional and personal priorities with precision.

The ideal candidate will act as the CEO’s strategic right hand, ensuring smooth operations, clear communication across teams, and seamless execution of high-priority projects. Beyond business tasks, this role includes personal organization support, making sure the CEO stays on top of daily priorities, schedule optimization, and key life systems.

Key Responsibilities:

Business & Project Management:
• Oversee and track construction and real estate projects, ensuring deadlines, deliverables, and investor updates are met.
• Manage BuilderTrend, Google Drive, and QuickBooks to keep projects, documents, and financials organized.
• Communicate with subcontractors, vendors, and key partners to ensure smooth execution.
• Support business expansion initiatives, including partnerships, investor relations, and strategic growth planning.
• Help refine and execute the CEO’s Master Business Plan, ensuring weekly and monthly objectives are met.

Executive & Administrative Support:
• Manage email inboxes, prioritize correspondence, and draft responses as needed.
• Organize calendar scheduling, personal appointments, and travel planning.
• Act as a gatekeeper, ensuring the CEO’s time is spent on high-priority activities.
• Help structure the CEO’s weekly teaUpgrade to see actual infoetings, ensuring agendas and action items are clear.

Personal Organization & Optimization:
• Assist with daily routine management, including fitness tracking, meal planning, and personal commitments.
• Help structure and track the CEO’s Personal Scoreboard, ensuring alignment with Core 4 (Body, Being, Balance, Business).
• Coordinate family schedules, travel, and life logistics to maintain work-life balance.
• Research and manage personal investments, properties, or lifestyle services as needed.
• Support event planning, reservations, or personal shopping to free up time for high-level priorities.

Execution & Accountability:
• Help manage and track the CEO’s to-do list, ensuring all key deliverables are completed.
• Ensure that the team stays aligned with the CEO’s directives, following up on delegated tasks.
• Keep an eye on important financial deadlines, contract renewals, and executive reporting needs.
• Create and manage systems, templates, and checklists to improve workflow and efficiency.
• Be an extension of the CEO’s leadership, anticipating needs and proactively solving problems.

Ideal Candidate:
• Highly organized, proactive, and detail-oriented, able to manage multiple priorities effortlessly.
• Strong project management experience, ideally within construction, real estate, or high-level executive support.
• Tech-savvy—comfortable with BuilderTrend, QuickBooks, Google Suite, and automation tools.
• Discreet and trustworthy, able to handle sensitive business and personal matters professionally.
• Strong communicator and problem solver, able to take ownership and drive tasks forward.
• Willing to go the extra mile to ensure CEO’s business and personal priorities run seamlessly.

What You Get:
• The opportunity to work directly with a CEO, gaining firsthand insight into construction management, business growth, and high-level execution.
• A fast-paced, highly dynamic environment where you’ll have a direct impact.
• Growth potential with increasing responsibilities in business operations, project oversight, and executive management.
• Competitive compensation with the ability to work remotely, while maintaining high accountability.

If you think you fits for the job, kindly send a 1-2min audio recording of your work experiences as well as your updated CV. Incomplete application will not be acknowledged. Thank you!