Executive Assistant

About Us:

We are a rapidly growing e-commerce business looking for a highly organized and proactive Executive Assistant to support our CEO. This role goes beyond traditional administrative tasks—it requires expertise in e-commerce, digital marketing, Facebook Ads, analytics, and sheet organization & optimization. The ideal candidate should be tech-savvy, detail-oriented, and able to manage high-level tasks efficiently.

Key Responsibilities:

Executive Support & Business Operations:

Manage and maintain the CEO’s calendar, scheduling meetings, calls, and events efficiently.

Organize and optimize financial records, including business and personal expenses.

Process invoices, reconcile statements, and ensure accurate bookkeeping.

Plan and coordinate all travel arrangements, including flights and hotels.

Summarize key points before meetings and allocate preparation time for the CEO.

Track team performance and compile progress reports.

Communicate with the team using ClickUp to ensure alignment and project tracking.

Maintain and optimize spreadsheets for business performance tracking.

E-Commerce & Marketing Support:

Assist in Facebook Ads campaign planning, monitoring, and optimization.

Track marketing performance metrics and optimize campaigns based on analytics.

Research and recommend improvements for e-commerce sales strategies.

Support lead generation, customer acquisition, and online store optimization.

Monitor competitors and provide insights on emerging trends in the digital space.

Data & Spreadsheet Management:

Organize, update, and optimize sheets for financial tracking, marketing analytics, and sales reports.

Work with complex data sets to streamline reporting processes.

Develop automated workflows to improve efficiency in data handling.

Requirements:

Proven experience as an Executive Assistant, preferably in an e-commerce or marketing environment.

Strong organizational skills, with the ability to prioritize and handle multiple projects at once.

Experience with Facebook Ads, marketing analytics, and e-commerce operations.

Proficiency in Excel/Google Sheets, with expertise in organizing and optimizing data.

Familiarity with ClickUp or similar project management tools.

Ability to work independently, anticipate needs, and solve problems proactively.

Excellent communication skills to liaise between the CEO and teaUpgrade to see actual infombers.

Tech-savvy and adaptable to learning new tools and systems quickly.

Preferred Qualifications:

Background in digital marketing, performance marketing, or analytics.

Experience with Shopify, WooCommerce, or similar e-commerce platforms.

Understanding of Google Ads, SEO, and paid social media strategies.

Experience in automation and workflow optimization using spreadsheets and tools.

What We Offer:

Competitive salary based on experience.

Flexible remote work options.

Opportunity to work closely with a high-performing CEO and a fast-growing team.

Access to industry-leading e-commerce and marketing strategies.

Career growth opportunities in e-commerce, digital marketing, and business operations.

How to Apply:

If you are an organized, data-driven, and results-oriented professional, we’d love to hear from you! Send your resume and a short cover letter detailing why you’re the perfect fit for this role.

We look forward to having you on board! ????