Executive Assistant (Marketing, AI & Operations)

How to Apply:

Interested candidates MUST fill out the application form using the following link: Upgrade to see actual info

About Flexscale:

Flexscale is a US-based staffing company founded in 2021. We specialize in connecting startups and global enterprises with high-quality, international talent to scale their operations. With a focus on Operations, Finance, and Engineering, we work with over 50 agents and serve more than 15 customers. At Flexscale, we are committed to finding great clients that our partnered talent deserves to work with. We prioritize fostering inclusive work environments, resolving conflicts between clients and partners, and ensuring clients are adequately prepared to outsource their operations.

Key Responsibilities
> Team Leadership & Accountability
Ensure teaUpgrade to see actual infombers (5 total) are working on the right tasks and hitting deadlines
Run daily huddles and weekly meetings to track progress and enforce discipline
Hold teaUpgrade to see actual infombers accountable for unfinished work
Keep ME (CMO) on track by managing priorities and follow-ups
Review work before it goes live to maintain quality and consistency

> AI-Powered Execution & Marketing Operations
Write, test, and optimize copy for landing pages, split tests, and email sequences
Use AI tools (ChatGPT, Jasper, MidJourney) to generate content
Work with the social media manager, graphic designer, and video editor to ensure high-quality marketing assets
Assist in marketing events—creating booth materials, flyers, and trade show designs

> Problem-Solving & Technical Implementation
Use AI to find solutions for complex tasks and implement them
Set up and optimize workflows in GoHighLevel (CRM, funnels, automation, etc.)
Improve operations using Zapier, ClickUp, and automation tools
Streamline processes to improve efficiency

What We’re Looking For
> 3+ years in executive assistance, marketing operations, or project management
> Experience in enforcing deadlines and managing teams
> Strong English communication and copywriting skills
> Proficiency in GoHighLevel, ClickUp, Zapier, and AI tools (ChatGPT, Jasper, etc.)
> Hands-on execution experience – not just a manager, but someone who gets work done
> Highly disciplined, detail-oriented, and able to work independently

Benefits
- Competitive Compensation – Receive an above-market salary that values your skills and contributions
- Work From Home – Enjoy the flexibility of remote work for better work-life balance
- US Holidays Observance – Celebrate important US holidays with designated time off
- Supportive Workplace Culture – Thrive in a diverse and inclusive environment that fosters collaboration and personal growth
- Growth Opportunities – Work with cutting-edge AI, marketing technology, and automation tools
- Full-Time Role – Stability and consistency in your career

If you're a proactive problem-solver who can lead, execute, and optimize workflows, we want to hear from you. Apply now!