Chief Operating Officer - VA

About Us

Bolt Farm Treehouse is an award-winning, mountaintop retreat & spa in Tennessee. We create unforgettable experiences in nature-immersive settings, providing a sanctuary for deep connection and renewal and enabling people to realize their fullest potential. We blend million-dollar views, one-of-a-kind accommodations, and top-tier hospitality to offer premier wellness retreats and romantic getaways where guests can celebrate life’s key moments and reconnect with what truly matters. We strive to be the #1 retreat in America for strengthening relationships, impacting 100,000 people annually through transformative experiences. We cultivate a positive, drama-free workplace where every team member feels valued, supported, and inspired for personal and professional growth. Our team, driven by love and a strong work ethic, creates a positive impact on the world. Meaningful work. Meaningful relationships.

Position Summary:

We are seeking a ROCKSTAR Virtual Assistant (VA) to support our COO. This is a fast-paced, high-expectations role that demands someone who is more than just competent. We are looking for a 10/10 VA who thrives in a results-driven, efficiency-focused environment. Simon values speed, precision, and execution above all else. If you have thick skin, impeccable organizational skills, and the ability to manage multiple priorities without breaking a sweat, this could be the perfect role for you.

You will be responsible for managing the COO’s calendar, coordinating high-level communications, ensuring follow-through on tasks, and helping with strategic initiatives. The ideal candidate must be proactive, able to anticipate needs, and comfortable working independently with minimal supervision.

Perks & Benefits:
- Competitive pay
- Personal and professional development programs
- Performance bonus

Key Responsibilities:

-Calendar & Time Management: Organize and optimize the COO’s schedule to ensure high-priority tasks are completed first, preventing inefficiencies
-Executive-Level Communication: Professionally communicate with senior executives, stakeholders, and high-profile individuals on behalf of the COO.
-Task Management & Follow-Through: Ensure all tasks and deadlines are met without the need for reminders. Proactively follow up on any outstanding tasks or communications
-Problem Solving & Anticipation: Anticipate challenges and take action before issues arise. Resolve problems before they escalate, offering solutions and staying ahead of the curve.
-Support Strategic Initiatives: Assist with the COO’s high-level strategic planning, ensuring alignment with organizational goals and priorities.
-Data & Record Management: Maintain impeccable, organized records of important information, decisions, and key actions taken.
-Confidentiality & Discretion: Handle sensitive information with the highest level of integrity, professionalism, and discretion.

Qualifications:

-Thick Skin & High Efficiency Tolerance: Ability to work directly with a results-driven leader who values speed, precision, and execution.
-Extreme Organizational Mastery: Strong ability to juggle multiple priorities, keep records meticulous, and ensure nothing falls through the cracks.
-Relentless Follow-Through & Follow-Up: Proactively ensure deadlines are met, tasks are completed, and communications are consistent without reminders.
-Executive-Level Communication: Capable of confidently engaging with senior executives, stakeholders, and high-profile individuals on a professional level.
-Proactive Problem-Solving: Ability to identify potential challenges and resolve them before they become problems.
-Self-Starter Mentality: Must be able to work with minimal supervision, take initiative, and identify ways to add value to the organization.
-High-Level Strategic Thinking: Ability to prioritize tasks and projects that align with the COO’s overall strategic goals.
Ability to Manage Up: Ensure the leadership team stays on track by keeping them accountable to deadlines and key priorities.
-Time & Priority Management: Excellent at managing time and optimizing the COO’s schedule to ensure high-impact tasks are completed on time.
-Discretion & Confidentiality: Must be trusted to handle sensitive and confidential information with professionalism and integrity.
-Tech-Savviness & Automation Skills: Comfortable with digital tools and automation workflows to streamline operations and increase efficiency.
-Meticulous Attention to Detail: High standard for quality and accuracy in all work.
Unimpeachable Integrity & Character: A non-negotiable trait in all interactions and decisions.


**Important: Please note, we are only accepting applications through our Career's page. Please click or copy and past the link to complete your application: https://careers.boltfarmtreehouse.com/jobs/105880-coo-virtual-assistant/a549ab2c-5652-42ca-a6ef-ef3a79f24306