Bookkeeper/ Admin Assistant - Virtual Assistant

Job Title: Bookkeeper/ Admin Assistant - Virtual Assistant
Location: Remote
Interviewer: Mike

Virtual Rockstar is an industry-leading company based in Arizona that specializes in offloading administrative tasks from healthcare clinics to streamline operations. We hire specifically in the Philippines, aiming to build and strengthen families in the region through meaningful employment opportunities. We are committed to hiring individuals who not only meet our job requirements but also align with our core values and long-term vision.

Virtual Rockstar is seeking a highly detail-oriented and organized Bookkeeper/Admin Assistant to support our client’s growing pest control business in Arkansas. This is a full-time remote role ideal for someone who thrives in a fast-paced environment and has a strong background in bookkeeping, accounting, and administration.

If you're skilled in Microsoft Excel, Google Sheets, CRM platforms, and Slack, and you have a knack for managing finances with precision, we want to hear from you! Bonus points if you can also assist with basic graphic design tasks.

Responsibilities:

Bookkeeping & Accounting:
Perform daily bookkeeping tasks including managing accounts payable/receivable.
Reconcile bank statements and financial records.
Prepare and analyze financial reports (Profit & Loss, Balance Sheet, etc.).
Maintain accurate financial data and offer insights on margins, costs, and efficiency.
Assist in budget preparation and expense management.
Administer payroll compliance and reporting.
Assist with employee expense reports and reimbursements.

Payroll Support:
Collect and verify timekeeping data.
Process payroll and calculate wages, deductions, and withholdings.
Issue paychecks and resolve any payroll-related issues.

Administrative Support:
Handle incoming customer calls, respond to emails, and manage CRM data.
Schedule personal and family appointments, plan travel, and organize itineraries.
Coordinate events, home services, and gift shopping/research tasks.
Set reminders, manage online purchases, and assist with time management.
Perform general document handling, file management, and organization.

Bonus Skills (Highly Preferred):
Basic graphic design capabilities (creating simple designs, ads, or social media posts).
Experience with Slack for internal communication and collaboration.

Requirements:

Proven experience in bookkeeping and administrative roles.
Strong knowledge of Microsoft Excel and/or Google Sheets.
Experience using CRM platforms.
Comfortable with Slack and other communication tools.
Exceptional attention to detail and ability to manage multiple tasks.
Excellent written and verbal communication skills.
Ability to work independently in a remote setting.

Benefits:

Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.

How to Apply:

To apply for this position, please send us a copy of your updated resume and a Loom video (not Google Drive) addressed to The Rockstar Team. In the video, explain your relevant work history and give a brief introduction about yourself. Please provide detailed insights into your previous experience as a virtual assistant. If you have prior experience supporting an executive/ finance team, we'd appreciate hearing about it. We're seeking candidates with outstanding communication and customer service skills, so please emphasize these qualities in your video introduction. Lastly, share your creative ideas on how you can contribute to the growth and success of our company. We're eager to see your application!