FINANCIAL AND ADMINISTRATIVE MANAGER PHILIPPINES

In order to strengthen our dynamic and motivated team in the Philippines, KIYO is looking for a Financial and Administrative Manager (FAM) under a consultancy contract for its 2022-2026 ongoing program as funded by the Belgian Directorate-General for Development Cooperation and Humanitarian Aid (DGD).
The FAM reports to the Business Manager and Program Manager at KIYO’s Headquarter (HQ) in Brussels and closely works together with the Program Coordinator (PC) in the Philippines. The incumbent is responsible for the financial management of the programs implemented by three Partners in the Philippines, and for the financial and administrative management of the Country Office, and encompasses:
A) For Partners:
a) Review of quarterly submitted financial reports of Partners and coordination on shortcomings with the Partners;
b) Quarterly spot check of submitted financial supporting documents of Partners and coordination and follow-up of its findings with the Partners;
c) Semestral closure of the financial reports of Partners and submission to HQ;
d) Assistance to, coaching of and troubleshooting with partners in financial report making when needed for;

B) For the Country Office:
a) Review of cash advances, liquidations, reimbursements, preparation of online banking transactions and preparation, scanning and uploading of supporting documents for DGD;
b) Quarterly closure of the financial reports of the Country Office and submission to HQ;
c) Transformation of the KIYO-DGD report format into financial reports (existing transformation template) as needed for local authorities in the Philippines, and preparation, scanning and uploading of additional financial supporting documents (vouchers etc.);
d) Oversight on local regulatory requirements (SEC, BIR, social benefits, Quezon City, Barangay LGU etc) and guidance to the PC for occasional needed legworks to government offices;
e) Monthly preparation of payrolls and BIR tax submissions;
f) Production of monthly Financial Statements;
g) Overall coordination, point person and preparation of Management’s Response for annual external audits.

ESSENTIAL QUALIFICATIONS AND SKILLS NEEDED
Degree in Business Administration with at least three (3) years of work experience.
Proficiency in Excel applications, including formulas.
Knowledge and experience in regulatory requirements (SEC, BIR, Quezon City, social benefits etc).
Able to work self-reliant and perseverance in finding solutions to encountered challenges.
Fluency in spoken and written Filipino and English.

APPLICATION PRACTICALS:
More information about KIYO on www.kiyo-ngo.be
Please send your motivation letter and C.V. to kiyo.philippines@kiyo-ngo.be
APPLICATION DEADLINE: Friday, February 21, 2025
Work arrangements: flexible work planning and work from home on own computer, with occasional hard copy paper works at the KIYO PHILIPPINES BRANCH office located in Barangay Central, Diliman, Quezon City (once per month or as needed).
Applicants should be available for an interview during the week of February 24.
START DATE: April 1, 2025
Renumeration: 27,000 PHP net per month.