HR & Data Analyst

Position Purpose:

The HR & Data Analyst is responsible for collecting, analyzing, and maintaining HR and payroll-related data to support decision-making, compliance, and process improvements. This role ensures data accuracy and integrity while generating reports, tracking key HR metrics, and maintaining electronic personnel records. The analyst will also support payroll operations, track and forecast end-of-service benefits (EOSB), and manage employee-related data within HR systems.

Key Responsibilities:

Data Collection, Processing & Analysis
• Gather, validate, and maintain HR and payroll data, ensuring accuracy and completeness.
• Process and clean large data sets, identifying discrepancies and inconsistencies.
• Develop data visualizations and reports to support HR decision-making.
• Analyze workforce trends, turnover rates, compensation data, and benefits utilization.

HR & Payroll Reporting
• Generate regular reports on employee details, headcount, turnover, payroll data, leave balances, contract expiry, EOSB, and other HR metrics.
• Assist in salary analysis and payroll reconciliation, ensuring accurate and timely payroll processing.
• Forecast and track EOSB obligations to support financial planning.

HRIS & Data Management
• Maintain accurate employee records within the HR Information System (HRIS).
• Support electronic filing and organization of personnel documents.
• Track and monitor employment contracts, probation periods, and visa/work permit expiry dates.
• Ensure HRIS data integrity by updating employee movements (promotions, salary adjustments, department transitions, etc.).
• Assist in configuring HRIS settings, including leave policies, organizational structures, and employee classifications.

Qualifications:

• Education: Bachelor’s degree in Data Analytics, HR, Finance, Business Administration, or a related field.
• Experience: 1-2 years of experience in HR data analysis, payroll support, or HRIS administration.
• Technical Skills:
• Advanced Microsoft Excel skills (pivot tables, formulas, data visualization).
• Experience with HRIS platforms (e.g., Workday, SAP, or similar systems).
• Familiarity with Power BI or other reporting tools is an advantage.