HR & Recruitment Admin Virtual Assistant

We are seeking a highly organised and detail-oriented HR & Recruitment Admin Virtual Assistant to assist a company in the Water Control Solutions industry in Australia. This role involves managing recruitment functions, repetitive HR administrative tasks, maintaining records, and ensuring the smooth running of HR operations.

Key Responsibilities

Recruitment Support

Assist in the creation, and posting of job ads on various job sites like Seek, Indeed, LinkedIn
Monitor incoming applications and screen according to criteria, and send forward to reviews
Book shortlisted candidates for the first round of interview
Manage calendar booking for interviews of all stages
Conduct reference checks as required and send on-demand testing as requested by the manager.

HR Administration & Support

Assist in drafting and formatting employment contracts and job descriptions.
Maintain the Position Description Folder with good control
Maintain and update the HR system with relevant employee details.
Manage the leave calendar and ensure accurate tracking of absences.
Send the required information to payroll for processing.
Support in the creation of HR systems.
Support with implementation of onboarding calendars and monitor them for completion.

Office Administration & Data Management

Perform data entry and maintain accurate records.
Conduct spreadsheet analysis and generate reports as needed.
Assist in creating and managing forms, documents, and templates.
Document processes and systems for HR and administrative functions.
Diary & Email Management
Organise and manage the client’s schedule, including setting up meetings and appointments.
Handle recruitment correspondence, ensuring timely responses and appropriate follow-ups.
Training & Reporting Support
Assist in the preparation of training materials and resources.
Support the creation of reports and presentations for internal meetings.

Key Requirements and Key Selection Criteria:

Experience with Australian Recruitment Job boards – Seek, LinkedIn, Indeed – screening on job boards & shortlisting
Experience in recruitment process i.e. booking candidates in for interviews (they will not be screening them on the phone, I will) but will book me in for the conversation
Excellent technological skills – HR systems, Microsoft Forms, Outlook Calendars, Excel sheet, Word formatting
Can-do attitude – Wants to give it a try and problem solve when needed, and is proactive
Excellent and confident communication skills
Strong attention to detail and ability to handle confidential information.
Excellent English communication skills and ability to work independently.
Strong organisational skills with the ability to manage multiple tasks effectively.

Qualifications and skills required

Degree in Human resources, office administration or equivalent
Previous experience in HR administration or general office administration.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR software tools

Tools and software

Excel
Microsoft 365
Employment Hero

This is a remote position, offering the opportunity to work with a well-established business in the Water Control Solutions industry. If you are highly organised and enjoy HR administration and office support, we would love to hear from you!

Please send your application if you have experience Australian Recruitment Process. Start your application with the subject line "I am an experienced HR & Recruitment Admin Virtual Assistant"! for us to know that you have read and understood the entire JD. Thank you!